Manage Zoom Recordings to Preserve Cloud Storage Space
We've dramatically increased our Zoom use over the past few months — recorded more Zoom meetings than ever before. These recordings have now exceeded our allocated Zoom cloud storage space.
Your help is needed
Zoom cloud recording is not intended for permanent storage. To ensure that Zoom cloud storage continues to be available for everyone in the Stanford community, we’re asking for your help in managing our shared cloud storage space.
Please visit the Zoom web portal and take the steps provided in the infographic below to manage your Zoom cloud recordings.
- Instructions for how to complete each step are available on the Zoom Cloud Storage Best Practices webpage.
- Meeting recordings that contain PHI should remain the in Zoom cloud. Learn more about recommended storage options for recordings that contain High Risk Data by visiting Collaboration Tools for PHI and High Risk Data.
Managing Cloud Recordings in 3 Easy Steps
Step1: Download
DOWNLOAD cloud recordings to store locally, then move them to a different storage repository. Recordings that contain non-PHI High Risk data can be moved to Google Drive or OneDrive. Recordings that contain PHI should remain in the Zoom cloud. Learn more at uit.stanford.edu/collabtools/highrisk
Step 2: Delete
Review your recordings and DELETE any that you no longer need. Be sure to delete recordings after you download them. Make a habit of doing this regularly.
Step 3: Disable
If your Zoom account is configured to record all meetings by default, DISABLE this setting. Instead, record only those meetings that you need to share later.
Next steps
We're asking all Zoom users to voluntarily manage their cloud recordings to help reduce usage. At this time, we will not delete or archive meetings stored in the cloud. However, we're in the process of developing a Zoom cloud recording retention policy for future use. Additional details will be communicated as they become available within the next few months.
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