Beginning June 23 at 7 p.m. PST, passwords will be required for all meetings that use Stanford Zoom. If you have any scheduled or recurring meetings continuing past June 23, that aren't protected with a password, you'll need to set one. However, webinars will not require passwords. When setting a meeting password, you can use the password auto-generated by Zoom or create your own.
It's recommended that all Zoom meeting passwords be numeric and a minimum of 6 digits.
Add a password to an existing meeting from the Zoom Web Portal
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Sign into the Zoom Web Portal at stanford.zoom.us to access your profile page.
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Click Meetings on the left navigation bar and then select the meeting to which you'd like to add a password.
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Scroll down the page and click Edit this Meeting.
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Check the checkbox for Require meeting password. Use the password that's automatically generated or create your own 6-digit, numeric password.
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Scroll to the bottom of the page and click Save.
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Click the Copy Invitation link. If a confirmation pop-up box appears, click Copy Meeting Invitation.
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Edit your Outlook calendar invite by removing the details of the existing meeting invite and pasting the new information containing the password that you've copied from the Zoom Web Portal. Save the changes so that an update will be sent to all invitees.
Add a password to an existing meeting from Outlook (Zoom plugin required)
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Open the meeting in your Outlook calendar to which you'd like to add a password.
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Click Edit.
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Click the Zoom icon.
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From the Zoom drop-down menu, select Settings.
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Check the checkbox for Require meeting password. Use the password that's automatically generated password or create your own 6-digit, numerical password.
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Click Update.
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The Zoom Invite information will be updated to show the password. Click Save to send the updated information to attendees.
Add a password to an existing meeting that requires registration
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Sign into the Zoom Web Portal at https://stanford.zoom.us.
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Click Meetings on the left navigation then select the meeting to which you'd like to add a password.
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Scroll to the bottom and click Edit this Meeting.
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Check the Require meeting password box. Use the automatically-generated password or set your own 6-digit, numerical password.
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Scroll to the bottom of the page and click Save.
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A pop-up Confirmation message will appear. Make sure you check the checkbox to Notify registrants about changes to this webinar. Then click Yes, this will resend an email with the newly created password to all the participants who’ve already registered.
Add a password to an existing (PMI) meeting from the Zoom Web Portal
- Sign into the Zoom Web Portal at stanford.zoom.us to access your profile page.
- Click Meetings on the left navigation bar and then select the meeting to which you'd like to add a password.
- Scroll down the page and click Edit this Meeting.
- Check the checkbox for Require meeting password. Use the password that's automatically generated or create your own 6-digit, numeric password.
- Scroll to the bottom of the page and click Save.
- Click the Copy Invitation link. If a confirmation pop-up box appears, click the Copy Meeting Invitation in the box.
- Edit your Outlook calendar invite by removing the details of the existing meeting invite and pasting the new information containing the password that you've copied from the Zoom Web Portal. Save the changes so that an update will be sent to all invitees.
G-Suite Calendar Users: Enable Zoom Plugin
If you use a G-Suite Calendar, you may need to update your Zoom Plug-In in all to ensure passwords are included. This should be done in all browsers for which you have the plug-in installed by following these steps:
- Click the Zoom Scheduler plug-in in the upper right corner of your browser.
- Click the Gear icon to open the settings.
- In the Password section, click the checkbox to Require meeting password.
