Privacy Program

Welcome to the Department of Energy Privacy Program Office. 

The DOE Privacy Program is based on the Privacy Act of 1974, as implemented by Office of Management and Budget Circular A-130, the E-Government Act of 2002, and Departmental policies. The objective of the Program is to balance the information requirements and operational needs of the Department against the privacy interests of the individual.

The Privacy Office is responsible for:

• Developing and implementing privacy-related policy           
• Providing policy guidance and assistance to Departmental Elements
• Reviewing new and existing privacy-related laws, regulations and policies 
• Coordinating and submitting for publication in the Federal Register Privacy Act system of record notices and Privacy Act rulemaking,
• Reviewing and coordinating  HQ approval of Privacy Impact Statements,
• Planning and performing Department-wide reviews to determine compliance with the Privacy Act, Section 208 of the E-Government Act, and Departmental Privacy Program policies,
• Providing required Privacy reports,Serving as the principal advisor to the Senior Agency Official for Privacy,
• Providing administrative support to the Department of Energy Privacy Incident Response Team.

How to Submit a Privacy Act Request

Submit your request online via the Privacy Act Request Form, by Fax 202-586-8151, or by mail:

The U. S. Department of Energy
Privacy Act Request Office
Room GB-172/FORS
1000 Independence Avenue, S.W.
Washington, D.C.   20585

(Note: e-mail requests are not accepted).

Privacy Act requests must contain:

• Name, address, date of birth, social security number, employee identification number (if any), and signature
• Type of record requested
• Brief description of the nature, time, place, and circumstances of your association with DOE
• Other information that would assist DOE to determine if the requested information exists in our records
• Name of person(s) authorized to access your records (if any)
• Two (2) forms of identification, one of which must include your photo (driver license, Federal agency badge, or passport)
• Privacy Act certification of identity (for details, see below)

What is a Privacy Act certification of identity?

Your signed request must be either notarized or submitted by you under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. The following information is required:

• Your full name
• An acknowledgement that you understand there are criminal penalties for requesting or obtaining access to records under false pretenses (5 U.S.C. 552a(I)(3))
• A declaration that your statement is true and correct under penalty of perjury (18 U.S.C. 1001).

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