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STARS - Stanford Training and Registration System

What is STARS?

The Stanford Training And RegistrationSystem (STARS) is Stanford's implementation of PeopleSoft's Enterprise Learning Management System (commonly referred to as either "ELM" or "LMS"). It is a single system for learners, managers, instructors, and administrators. STARS is a distinct module in the PeopleSoft system that provides management with a centralized University-wide tracking tool for delivering and tracking professional development, personal development and compliance training.

STARS manages the business of learning and training with the goal of increasing the operational efficiency of the extended learning process. STARS uses web services and industry standards, and complies with SCORM 1.2 and AICC standards to ensure the integration of a wide variety of content into your learning programs. In addition, STARS integrates with other PeopleSoft Enterprise Human Resources, Performance Management, and Financials applications from Oracle.

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STARS Mission Statement

The mission of STARS is to support the University’s mission of excellence in teaching, research, and patient care by providing the best centralized Enterprise Learning Management solution in higher education to deliver and track training and development opportunities that: 

  • Help develop, reward and retain a diverse and talented workforce 
  • Assists management to be proactive in satisfying compliance training requirements
  • Provides an, ever-improving, ELM platform which allows Learners/Users to find, register, launch and complete learning and training opportunities 
  • Available to staff, faculty, students and affiliates
  • Adds value, and reflects good stewardship of resources 

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What's new in STARS

STARS Discovery Project - In late October 2011, Stanford began a STARS Realignment and Discovery Project to assist in a smooth transition in both, "system ownership," and operational focus to more closely meet organizational learning and development requirements in addition to compliance training. We have engaged an external consultant, Bersin & Associates, to assist us in defining both, the University’s and local training organization’s needs and business requirements. We feel it is important, especially at this key juncture, to reevaluate the future vision and strategies for the Enterprise Learning Management solution.

STARS Version 9.1 Upgrade - STARS was upgraded from PeopleSoft version 8.8 to PeopleSoft version 9.0 in December of 2007. However, the current version 9.0 has reached the conclusion of its lifecycle. To align STARS with the current Oracle/PeopleSoft ELM release and to ensure timely vendor support, we are conducting a project to upgrade from version 9.0 to 9.1. The project started in June 2011, and expected to "Go-Live" mid-December 2011.

OBIEE Reporting - On June 14, 2011, STARS, together with the Administrative Systems - Data Management & Reporting team, launched a new reporting environment, "OBI," using the Oracle Business Intelligence Enterprise Edition business analytics and reporting tool. OBI will allow STARS Administrators greater flexibility, including adhoc dimensional reporting capabilities, and help improve reporting efficiencies.

STARS Express - On February 28, 2011, STARS launched the new "STARS Express," a new process that allows the provision of direct URLs to Learners, to ease their identification, enrollment and completion of STARS training courses and programs. This allows Learners to bypass the Axess portal, and go directly (after WebAuth) to training courses. A STARS Administrator can directly link learners to Program Registration, Activity Enrollment, or Launch Activity pages. Delivery of the URL to Learners can be by a website, and/or email to the Learners.

Browse Catalog UI - On January 4, 2011, STARS launched the new User Interface for the STARS Browse Catalog feature. The new catalog look emulates the same look-and-feel as the new eTOG.

eTOG - On March 25, 2010, STARS launched the electronic replacement for the legacy Training Opportunities Guide (TOG). The TOG was a quarterly publication of training offered at Stanford, and was established in the early 1980's. eTOG is populated from the STARS catalog of training courses, and does not require WebAuth to browse. eTOG is located at: http://training.stanford.edu .

Calendar Integration - On October 9, 2009, STARS will be enhanced to integrate with the Stanford eMail and Calendar system (Zimbra). Phase I integrates STARS with Learner's Calendars. Course information (Location, Date and Time) will be automatically entered on Learners' University calendar after successful enrollment into a classroom-based STARS activity via the STARS Notification message. Please see the STARS-to-Calendar FAQ for more information.

Manager Self-Service (MSS) - On October 2, 2009, Stanford implemented MSS, to enable Managers and Supervisors to view the STARS Learning Records of their direct reports and of those within the organization tree below them. Managers can view Learning Records for individual staff members or for their entire Team. Managers may add recommended training to the Learning Plans, and view the Certification Status, of anyone in their organization tree.
STARS defines a "Manager" as the "Reports to" person listed in employees' PeopleSoft HR job record (the same structure used for Axess Timecard reporting).

Training Needs Assessment Tool (TNAT) - On July 10, 2009, Stanford completed TNAT, Training Needs Assessment Tool, as an add-on to the STARS Enterprise Learning Management solution. TNAT is a self-assessment survey, designed to assist Learners to identify required training.

STARS Enhancements - The STARS Team continues to implement a large number of enhancements and fixes to the core PeopleSoft ELM (STARS) functionality. On May 22, 2009, Stanford completed a major re-design of the STARS User Interface (UI) for Learners.  These changes are designed to improve the User's experience with STARS. These changes include re-designed search functions, to make finding courses easier, and streamlining the Program Registration and Activity Enrollment processes. Please see our enhancements list for additional information regarding highlighted enhancements.

STARS Version 9 Upgrade - On December 3, 2007, Stanford completed the STARS upgrade to version 9.0. In 2008, Stanford upgraded its entire PeopleSoft system from version 8.0 to version 9.0. Because STARS is a distinct module in PeopleSoft, it represented a smaller migration to version 9.0 and was implemented before the remainder of the PeopleSoft system.

From time to time, as released by PeopleSoft, STARS implements ELM Software Bundles. These Software Bundles are "bundles" of software patches, fixes and enhancements. Please see ELM Bundles for additional information regarding relevant highlights of each bundle.

Please report additional issues by filing a HelpSU Request.

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Who uses STARS?

  • Learners-- those who use STARS to register themselves for training classes.
  • Learning Administrators-- those who use the STARS system to administer training courses.
  • Enrollment Administrators - those who manage registration and enrollment of learners.
  • Managers - those who use STARS to monitor the training plans/progress of their staff.
  • Training Coordinators - those who are responsible for their department's compliance training status.

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What Can I Do in STARS?

Learners -
  • Search for Training Classes
  • Browse STARS Course Catalog
  • Sign-up for Training Classes
  • Track Training Progress & History
  • Review Certification Status
  • Review STAP Fund Balance
    •
Managers -
  • Search for Training Classes
  • Browse STARS Course Catalog
  • Sign-up Staff for Training Classes
  • Track Staff Training Progress & History
  • Plan Future Staff Training
    •
Learning History Reporters / Training Coordinators -
  • Access STARS Compliance Reports
  • Track Program and Activity Completion
    •
Enrollment Administrators -
  • Register Learners
  • Track Attendance & Program/Activity Completion
  • Create & Maintain Learner Groups
    •
Learning Administrators -
  • Define/Set-up Training Classes
  • Schedule Training Classes
  • Register Learners
  • Track Attendance & Program/Activity Completion
  • Create & Maintain Learner Groups
  • Plan Future Training
    •

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Where Do I Begin?

How do I log into STARS? - Log in via the PeopleSoft Axess Portal.

 "How-to Launch STARS" Instructions -
  • Launch your PeopleSoft-supported Web Browser (Internet Explorer 6/7, Mozilla Firefox 3.0 or Safari 3.0.4)
    • (please be sure that cookies are accepted and pop-up blockers are turned off)
  • Type "axess" in the Address field
  • Click the "Login" button in the upper left quadrant
  • Enter your SUNetID and password on the WebAuth page
  • When you are logged in to Axess, click on the "STARS (Training)" tab to access STARS.
STARS Basic  Instructions - tips

Please see Axess Tips for additional information regarding using the University's Axess PeopleSoft portal.

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STARS Help

  • Learners -The following linked page features resources to help you use STARS.
  • Learning & Enrollment Administrators - The following linked page features Job Aids for STARS Administrators.
  • Managers - The following linked page features Job Aids for Managers. Manager Self-Service is now Live!  
  • Learning History Reporters - The following linked page features resources for STARS Learning Reporters.
  • Use the HelpSU link to request assistance with technical problems.

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  • OBIEE - Or simply OBI - New Oracle Business Intelligence reporting and analytics environment for STARS Reports. Replaced the ReportMart1 environment in June 2011
    • OBI v11 - training document (here)
  • ReportMart 1 - Upgraded November 2007 - Reporting environment for virtually all PeopleSoft applications. -- RETIRED for STARS Reports in July 2011.
  • PeopleSoft version v9.0
  • PeopleSoft ePerformance
  • PeopleSoft ELM version 9.1

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Additional Information About STARS

Stanford University implemented the PeopleSoft’s Enterprise Learning Management system in May of 2005 as an enhanced enterprise solution for proactively providing and tracking compliance and regulatory training for Stanford faculty, staff, students, and visiting scholars. The new system is a distinct module in the PeopleSoft system, and called STARS (Stanford Training And Registration System). STARS replaced PRISM, Stanford’s legacy learning management system. STARS also plays a role in the delivery of Learning and Development opportunities, expanding its capabilities in the delivery of personal, professional and career development opportunities.
 
Organizations using the system to deliver, and track, training and learning opportunities include:

  • Administrative Systems
  • Department of Chemistry
  • Comparative Medicine - VSC
  • Dean of Research Office
  • Environmental Health & Safety
  • Financial Management Services
  • HR Learning & Organizational Effectiveness
  • Information Security Office
  • Internal Audit & Institutional Compliance
  • IT Services - Technology Training
  • Office of Development
  • Office of Research Administration
  • Parking & Transportation
  • Research Compliance
  • Residential & Dining Enterprises
  • School of Medicine
  • Sexual Harassment Policy Office
  • Vaden Student Health Center
STARS governance is via the STARS Steering Committee.


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Last modifiedTuesday, 08-Jan-2013 12:02:28 PM

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