OPA Deadlines for Winter Closure Processing

Dear Administrators,

In accordance with the University winter closure period, the Office of Postdoctoral Affairs will be closed from Monday, December 24th to Friday, January 4th. Regular operations will resume on Monday, January 7th, 2013.

The following deadlines apply to transactions that need to be reviewed and processed prior to the winter closure:

• Initial Postdoc Appointments (Recommendation Form) and DS-2019 with a
January start date: December 5th in order to meet Bechtel’s deadline of
December 12th

• Appointment Extension (Change Form) and Extension of DS-2019: December
10th in order to meet Bechtel’s deadline of December 17th

• Changes in start date* or early termination and the accompanying amendment of
existing DS-2019: December 10th in order to meet Bechtel’s deadline of
December 17th
*If there is a change in start date, process a Change Transaction to indicate
new start date after Recommendation Form has been approved and record
loaded to PeopleSoft.

• Initial Appointments (Recommendation Form) or Extension of Appointment
(Change Form) for holders of H1B visas**: November 26th in order to meet
Bechtel’s deadline of December 3rd.
**This applies to petitions that do not require Review Board decision. Please
contact Tammy Wilson, tjwilson@stanford.edu, with questions.

• US citizens or permanent residents only: any/all transactions submitted by
Wednesday, December 19th will be approved and a PeopleSoft student record
created/updated no later than the end of business on Friday, December 21st.

OPA reviews and approves appointment actions (new appointments, terminations and changes) within five business days from receipt, provided that the submissions are accurate and complete.

International Scholars require additional processing steps of the related visa documents in two offices, so additional time has been added to the deadlines listed above to allow for the full review and approval process to take place.

Regards,
The Office of Postdoctoral Affairs