Use of space at the Stanford Humanities Center is limited to academic events such as lectures, conferences and seminar meetings that are free and open to the public.
Room requests should be made using the online request reservation form.
All reservations will be processed in the order in which received. Please allow up to five (5) days for notice of Confirmation Agreement to finalize reservation.
The Humanities Center is host to an increasing number of events. For this reason, reservation requests will only be considered up to two (2) quarters at a time. The opening date(s) for consideration (during a current quarter) is as follows:
For Fall Quarter: As of July 1
For Winter Quarter: As of September 22, 2015
For Spring Quarter: As of January 7, 2016
ELIGIBILITY
All departments of Stanford University are eligible to use the facility according to the following priorities:
- Humanities Center sponsored events
- Geballe Research Workshops
- Humanities departments at Stanford
- Humanities-oriented conferences and lectures by other Stanford departments
The Humanities Center receives numerous co-sponsorship requests. Humanities departments may be considered for a limited number of co-sponsorship requests per academic year. All co-sponsorship requests should be directed to Andrea Davies, Associate Director (ardavies@stanford.edu) for approval review.
Space may not be used for:
- Administrative functions
- Social events
- Student Services
- Receptions not in conjunction with conferences or lectures
- Dinners whether in conjunction with conferences or lectures or not
- Classes or groups for weekly meetings
- Any event that is not free and open to the Stanford community or general public
The Humanities Center has priority in using these meeting rooms and may, in unusual circumstances, have to override another group’s reservation. If this should be necessary, we will notify you as soon as possible.
AVAILABLE SPACES:
Levinthal Hall
- Capacity: 107 people seated
- Chairs: 100 formal, other folding
- Lectern: 1
- AV equipment: Smart Panel system including speaker system, 1 microphone attached to lectern, 4 handheld microphones (with 4 tabletop mic stands), 2 lavalier microphones, projection screen, and VGA laptop connection. A work order to Event Services Group requesting a technician to operate the equipment is highly recommended
- Availability:
- Monday-Friday: 4:00 pm - 10:00 pm including time for set-up and teardown.
- Saturday-Sunday: all day
- For conferences only, Levinthal Hall can be made available all day on Friday.
- Fees:
- Monday-Thursday - After 4 pm: $250
- Friday - Sunday: $350
Board Room
- Capacity: 45 people seated
- Chairs: 45
- Lectern: 1
- Tables: 1 oval, modular table (seats 20) – This table is made up of 6 rectangular tables and 2 half moon tables. The tables can be reconfigured as desired
- AV equipment: Wall-mounted projector, screen, and audio system operated by a control panel near screen. VGA and DVI connections for laptops. A work order to Event Services Group can be placed requesting any other equipment needed
- Availability:
- Monday-Friday: 4:00 pm - 10:00 pm including time for set-up and teardown (Exception: Tuesdays only after 2:00 pm)
- Saturday-Sunday: all day
- The Board Room may be made available during the day upon special request
- Fees:
- Monday-Thursday: $200
- Friday-Sunday: $300
All fees are due two (2) weeks from receipt of confirmation agreement.
An additional cleaning fee of $150 will be charged to users. Please provide your department PTA for billing.
Events held on Saturday and/or Sunday must submit a cleaning request at http://bgm.stanford.edu/ to pay weekend janitorial fees in addition to rental fees. Extra charges for damages to space, furnishings, and/or equipment will be billed to user.
Your reservation is not final until you have transferred the reservation fees by journal transfer to our PTA 1026512-100-AABAM. When routing online, please send to Najwa Salame (salame@stanford.edu) as "approver" and cc: Patricia Terrazas (pterraza@stanford.edu).
RESERVATIONS
Reservations are accepted for consideration at least 72 hours prior to your event. Please submit an online request reservation form.
Lectures
The Humanities Center will accept reservations for lectures only for the current academic year. The Humanities Center will accept reservations as of July 1 for events taking place the subsequent autumn quarter.
Conferences
The Humanities Center will accept reservations as of July 1 for conferences taking place the subsequent autumn quarter. Conferences taking place in winter or spring quarter of the current academic year will be accepted beginning the first day of fall quarter according to these dates:
For Fall Quarter: As of July 1
For Winter Quarter: As of September 22, 2015
For Spring Quarter: As of January 7, 2016
CONFIRMATIONS
The Confirmation Agreement outlines reservation details for space usage. Upon receipt, it is to be signed and returned. An "Events Checklist" is also included and describes in length event planning at the Humanities Center. It is your responsibility to read and comply with this agreement.
CANCELLATIONS
A $50.00 cancellation fee will apply if notice of cancellation is given less than two weeks prior to reservation date.
