How To:  View or Suppress Commitments

1. Go to https://ofweb.stanford.edu
2. Enter your SUNet ID and Password
3. Click SU Internet Procurement
4. Under Purchasing Resources, click Req and PO Query

1. Go to https://ofweb.stanford.edu
2. Enter your SUNet ID and Password
3. Click SU Inquiry Tools
4. Click on Requisition and Purchase Order Query

Step 2 – View Purchase Order Commitments

1. Enter your 8-digit PO number in the Purchase Order Number field
2. Click Find PO
3. Scroll to the bottom of the Purchase Order query screen
4. Click Show Commitments
   
   
   Note:  This will render a new Purchase Order query page. The new view includes commitment data in the two right-hand columns of the PO Line Details section. The column heading is Outstanding Commitment. A summary by PTA is also shown at the bottom of the page.
   
   
5. View the commitment status for individual PO line items
   
   
   Note:  Outstanding commitments will have a dollar amount and a selection box in the right-hand columns. Actual expenditures (i.e., processed invoices) will have a zero dollar amount and "Fully Matched" in the right-hand columns.

Step 3 – Suppress a Commitment

Suppress a purchase order commitment when you or the PTA's Task Manager have determined that certain commitments should not appear in Oracle Financials reports.

Caution:  You CANNOT reverse the Suppress action. Be certain you really want to do this.

1. Click the selection box next to the line(s) whose commitment you wish to suppress from Oracle Financials reports
2. Click Suppress
   
   
   Note:  A warning message will remind you that the suppress action is not reversible.
   
   
3. Click OK to proceed or Cancel