Bulletin: Purchasing Card Module Enhancements (Posted May 1, 2015)

The following Purchasing Card (PCard) module changes become effective May 2, 2015:

Ability to certify expenses within the transaction in PCard Module when receipt is lost / missing

Lost or missing receipts for Purchasing Card expenses can now be noted within the PCard Module. Faxing a missing receipt form with your transaction is no longer required! Simply indicate within the PCard system that a receipt is missing, and click on the new checkbox certifying that the expense was incurred in support of Stanford University business.

Simplified alcohol, tax and tip allocation

When allocating expenses related to meals with alcohol, you are no longer required to proportionally allocate meal tax and tip to the alcohol expense. Alcohol and all meal taxes and tips are to be charged to a non-sponsored account (PTA) and to an unallowable expenditure type 52310. No percentage calculation required!

Automated routing of transactions selected for audit

Transactions are selected for audit on an ongoing basis. Previously, preparers were notified via an email from the auditor. Now Transaction Audit Notifications are automated and appear in your PCard Worklist where you can enter your response and automatically route the transaction back to the audit team. Alternatively you can go to your PCard Worklist to view and respond under the "Action Required: Transactions Selected for Audit" section.

See How To Respond to Transactions Selected for Audit for complete step-by-step instructions.

Questions? Contact the Financial Support Center (3-2772).