How To: Clear Organization Suspense Accounts for Labor
Who does this? Stanford Employees with Labor Distribution Responsibilities
When? After receiving email notifications sent to LD-Adjusters@lists.stanford.edu from the Systems and Reporting Operations group stating that payroll earnings have been posted in Oracle Financials. The bi-monthly payrolls are typically processed on the third business day after a payroll period ends.
How? By using the Payroll and Labor Management (PLM) Dashboard in OBI
Clear Organization Suspense Accounts for Labor (4 steps)
![step 1](/was/20151211033644im_/http://web.stanford.edu/group/fms/fingate/img/step-1.gif)
Launch OBI Payroll and Labor Management (PLM) Dashboard:
- Go to http://bi.stanford.edu.
- Log in using your SUNet ID and password.
- Click Dashboards from the menu to show the drop-down selections.
- Select Payroll and Labor Management under Finance business function.
![step 2](/was/20151211033644im_/http://web.stanford.edu/group/fms/fingate/img/step-2.gif)
Run the Report:
- Click Actual Pay tab.
- Enter the PTA of the suspense account in the PTA Number field.
- Enter the date of the first pay period of the fiscal year in the First Pay Period End Date field (e.g. 09/15/201X).
- Enter the Last Pay Period End Date.
- Click Apply
![step 3](/was/20151211033644im_/http://web.stanford.edu/group/fms/fingate/img/step-3.gif)
View the Current Balance of Your Organization Suspense Account:
- Select Employee – Table View from the Show Data As drop-down menu in the displayed report.
- In the Actual Earnings Amount column, amounts other than zero needs clearing.
![step 4](/was/20151211033644im_/http://web.stanford.edu/group/fms/fingate/img/step-4.gif)
Clear All Suspense Transactions by Creating a Labor Distribution Adjustment:
- See How To: Create Salary Distribution Adjustment in LD.
Note: To locate a LD Adjuster in your school / department, see Who Can Create a Labor Distribution Adjustment.
What Happens Next?
- The originator of the distribution adjustment receives an email notification which includes the details of the transaction including the adjustment batch name and the list of approvers.
- Run the FIN_Labor_247_Distribution_Adjustment_Detail report to check the real-time status of a Distribution Adjustment.
- Users cannot query the adjusted earnings until the distribution adjustment is either rejected by an approver, or fully approved and posted in Labor Distribution.
- If the distribution adjustment is rejected, the details of the transaction will be purged and the earnings will return to the previous account.
- To prevent future payroll transaction errors, see Identifying, Clearing and Preventing Future Postings.
- Learn about getting access to OBI PLM reporting.
- Subscribe to the LD Adjuster distribution list to stay informed with changes and updates to Labor Distribution.
Questions?
If you have questions, please submit a HelpSU ticket.