Our Services
On this page:
What We Do
Office of Special Events & Protocol (OSEP), a division of the Office of Public Affairs, manages:
- University public ceremonies and Big 5 events such as Commencement and Parents' Weekend
- High profile, high-impact events, keynote speaker engagements, and special events hosted by the President and Provost
- Design and produce special University events and initiatives for the President, Provost, and the Office of Public Affairs, such as the Roundtable at Stanford
- Visits, diplomatic protocol, and special events for high-level state, national, and international visitors and delegations, including visits by heads of state and their senior government officials
- Conferences and speaker events
- Diplomatic and procedural protocol regarding University event policies, special events, and event space usage
- Education of Stanford faculty, staff and students regarding University event planning and policies, and diplomatic protocol e.g., “Stanford Events and Protocol 1.0”
- Provide ticketing, conference registration services, and general information resources for campus visitors through the Stanford Ticket Office
Event Planning Resources
If you need information and/or event planning resources, please contact us and see how we can provide event planning management and production services on behalf of your department or organization.
Working with You
OSEP is available to help you plan your next event. We offer:
- Design and production analysis to enhance a department's mission, reputation for excellence, its overall image, communications, and objectives through events
- Event management services for schools, institutes, academic departments, administrative offices, and student groups planning high impact and/or complex conferences and other special events.
Specialized event planning services may include:
- Setting event goals, objectives and timelines
- Event design and production
- Budget review
- Venue considerations and logistics
- Registration services
- Ticketing services
- Sustainable “Green” event planning
- House management and usher staffing
- Liaison planning and/or management services with:
- Public Safety and Security
- Risk management Office
- Parking and Transportation
- Marketing and promotion
- Accessibility resources
- Stanford Filming/Photography/Webcasting/itunes
- Press, Media and the Stanford News Service
- Multi-media and social networking
Diplomatic Protocol Resources
OSEP provides management and protocol expertise for members of the Stanford community in support of high-level state, national, and international visitors and delegations to the Stanford campus, including visits by heads of state and senior government officials.
The Office also facilitates and manages diplomatic and event protocol arrangements which include:
- Planning and managing the dignitary’s public speaking logistics and related event arrangements on campus on behalf of the President/Provost’s Office or other designated Stanford sponsor
- Working with the Stanford sponsor or student group on the appropriate approvals, invitation, and planning processes
- Providing guidance regarding general protocol questions such as flags, staging, order of precedence, seating and gift arrangements
- Diplomatic protocol support and liaison arrangements for dignitary security with the Department of Public Safety
- Management of and liaison planning with:
- Risk management Office
- Schools, Departments, Institutes, and the International Center regarding meetings with faculty
- Stanford Filming/Photography/Webcasting/itunes
- Press, Media and the Stanford News Service
- Accessibility resources
- Parking and Transportation
- The Stanford Ticket Office