Expense Requests News
Stanford's System for Expense Reports, Reimbursements and Non-PO Payments
Administrative Guide and Fingate Updates
In addition to system enhancements, users also wanted more straightforward content about business expenditures in the Administrative Guide and on Fingate.
Administrative Guide Edits
While there will be no material changes to existing policy,* several Administrative Guides have been edited to emphasize policy intent and the importance of good judgement. Procedural instructions have been relocated to Fingate, which will reduce the length of edited Administrative Guides by up to 40 percent. Links to relevant content on Fingate will be embedded in the guides.
Edited Guides include:
- 3.2.1 Responsibility for University Funds
- 5.4.1 Expense Advances
- 5.4.2 Travel Expenses
- 5.4.3 Reimbursable Expenses
- 5.4.4 Petty Cash Funds
*As airlines now charge fees for various amenities and services, stated policy on airfare expenses now calls out reimbursable ancillary fees (i.e., convenient or early boarding, extended legroom, seat location, baggage fees, in-flight meals, and Wi-Fi service). Policy on reimbursable class of fare remains the same.
Gateway to Financial Activities Web Site (Fingate) Updates
In the travel section of Fingate, the overview page will feature a menu of nine icons, organizing key content related to each of these topics:
In addition, all of the instructional content for Expense Requests users will be updated to reflect the system changes, including the addition of a number of short instructional videos on these topics:
