Overview: Assigning Pay Allocations
The account (PTA) charged for a payroll payment depends upon the type of employee being paid and the type of payment. Payments are allocated to an Expenditure Type (the E in the PTAEO account structure) using logic determined by the combination of the earnings code used for the payment and the job classification code (JCC) associated with the employee's job record in PeopleSoft. Expenditure Types drive the fringe benefit rate charged on the payment and the description of expense on the Expenditure Statement.
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Salaried Employees
Regular salary payments are allocated to the PTA indicated on the employee's Oracle Labor Schedule. The Expenditure Type, and associated fringe benefit rate, is automatically selected based upon the employee's JCC. Reference Job Classification Codes (JCC) Mapped to Expenditure Types.
Hourly Employees
Hourly pay is allocated to the PTA indicated on the employee's Axess timecard or in Labor Distribution if the timecard so indicates. The Expenditure Type, and associated fringe benefit rate, is automatically selected based upon the employee's JCC. Reference Job Classification Codes (JCC) Mapped to Expenditure Types.
Overtime Payments
Overtime payments are allocated to a PTA using the same logic as indicated above for salaried and hourly employee types. Overtime payments receive an Expenditure Type specific to overtime.
Other Payments
Payments for items that are not regular salary or regular hours are allocated to the PTA indicated on the payment request. Most payments receive the Expenditure Type, and associated fringe benefit rate, associated with the employee's regular job. Exceptions are payroll payments that are not considered part of base wages, such as bonus and housing payments, or payments charged directly to a benefits pool, such as vacation, disability or workers' compensation related sick, severance, etc.
Invalid Accounts
If the PTA indicated for a payment is not valid at the time of payment, the charge is applied to the Organization Suspense Account for the employee's home department. Payments charged to the Suspense Account must be cleared by creating a Labor Distribution Adjustment to move the charge to the appropriate PTA. Reference Overview: Organization Suspense Accounts for Labor and How To: Create Salary Distribution Adjustment in LD.