Invoice / Payment Process (for Purchase Orders)

Once goods or services are delivered to the specified delivery address against an approved Stanford purchase order, suppliers submit an invoice directly to Stanford Accounts Payable via U.S. mail. See Supplier Instructions for Submitting Invoices.

Accounts Payable reviews the invoice to ensure that the invoice meets all requirements for payment (See Prompt Payment Checklist). If all requirements are not met, the invoice is returned to the supplier unpaid.

Accounts Payable then reviews the order to ensure that all necessary approvals and funding requirements are in place. If additional action / information is required from the ordering school or department, the invoice is placed on hold and the school or department is notified. Otherwise, payment is processed and a check is mailed to the "Remit To" address on the invoice.

Invoice / Payment Process Flow