Checks  and any remittance advice or backup received in the department for payment on sponsored projects must be forwarded to the Sponsored Receivables Lockbox for deposit (see addresses below). 

Please do not mail or hand deliver checks to the OSR or SRM office. Payments are to be made payable to Stanford University and mailed to the Sponsored Receivables Lockbox. Likewise, the sponsor should be instructed to send checks directly to the Sponsored Receivables Lockbox.

 A PDF copy of the check and the backup should be emailed to SRM to ensure that the check is received and properly applied.

Each check payment must reference:

• the research project title

• agreement or study number

• invoice number

• award or SPO number 

• the name of the PI

Mailing Addresses and Wire Transfer Information

First Class Mail

Stanford University Lockbox
P.O. Box 44253
San Francisco, CA 94144-4253

Certified or Overnight Mail

Wells Fargo Lockbox
Stanford University Lockbox 44253
3440 Walnut Ave, Bldg A, 2nd Floor
Fremont, CA 94538

Verification of Package Receipt: (510) 745-5200
Point of Contact/New customer setup: (213) 614-3014

ACH/Wire Transfer

For EFT transfers via ACH or wire, the bank information is below. Please include in the message field what the payment is for such as the research project title, agreement or study number, invoice number, award or SPO number, and the name of the Principal Investigator for identification.

Bank Name: Wells Fargo Bank
Address: 420 Montgomery Street, San Francisco, CA 94163
Swift Code (Foreign): WFBIUS6S
Sort/Routing/ABA (Domestic): 121000248
Bank Account: Email RCM to obtain the bank account number

Stanford Tax ID: 941156365

For sponsored Projects, contact Sponsored Receivables Management (SRM). They invoice sponsors for expenditures and ensure timely payment of those invoices. They also provide post-award financial invoicing services, payment application, and collection services for sponsored projects for the University.

For Clinical Trials, use Clinical Research Invoicing System for Participants (CRISP). CRISP is a system that supports tracking patient events and is currently the invoicing process for industry sponsored clinical trials only. This is an auditable system that tracks clinical trial events and is used by both the department Financial Specialist and Study Coordinators along with SRM personnel.

Invoices are to be processed through CRISP prior to SRM receiving the payment. This is for both invoiceable items and patient care costs processed through Case Report Forms (CRFs).