Skip to content Skip to navigation

Annual Registration

All student organizations must be registered with the university in order to operate in the name of Stanford and use university and ASSU resources and funds.

Requirements

  • Register annually by the deadline. The final deadlne is the third week of fall quarter.
  • Maintain an active roster of  at least 10 currently registered Stanford students, to be listed in both the people section of CardinalSync.

Recommendations

Registration Steps

Below you will find instructions of how to complete your organization registration. Look for short and easy CardinalSync videos at the end of each part.

 PART ONE - - - Complete registration form

  • A current administrator of your group must complete the registration process. If you do not have access have an outgoing officer (and administrator) add you as an administrator.
  • Find your organization portal and the "blue banner message" across the top indicating that you need to re-register.
  • Complete instructions and then click "FINISH". 
  • When complete, you will get an automated message that SAL received your re-registration.
  • After processing, you will receive a follow-up email confirming APPROVED or DEFERRED. Deferred instructions will follow.

 

PART TWO - - - Add members to your portal's roster

  • In your portal, click "PEOPLE" tab on the left column to find your roster. 
  • Invite members to join by using button on the right side of the window called "INVITE PEOPLE." Click it. 
  • A window will open. Type in the emails of people you want to invite. An invitation will be sent.
  • Invite 3 people as "ADMINISTRATORS" and at least 7 other "MEMBERS". Once they accept the invite the roster will be complete.

For quick video instructions from OrgSync see, Invite Users to a Portal.

 

PART THREE - - - Give members desired administrative privileges

  • In your portal, click "PEOPLE" tab on the left column to find your roster. 
  • To change the administrative privileges of a existing member in your roster, click on the member's name.
  • See new window with member's name. Find  "MANAGE" button. Click it.
  • Give desired privileges:
    • ADMINISTRATORS can edit your entire portal and request an event (only 3 members should be administrators).
    • OFFICERS can request events. They cannot edit (best to keep officers to a max of 4-5).
    • MEMBERS can have basic access. They cannot edit or request an event.
  • If the member is not yet on the roster, send the member an invite. Designate the desired access level at this time.

For quick video instructions, see SAL's video on Adm Privileges

TIPS

  • Can't access the form? You probably don't have  access as an ADMINISTRATOR. Find a former offier/administrator of your group and have your access changed so you can edit the form. Still struggling? See a SAL Peer Advisor.