Invoicing and Payments

Invoicing

Sponsoring organizations are invoiced after the Final Study List (add/drop) deadline for each term. This date typically falls three weeks after the start of the term. Please see the Academic Calendar for current Final Study List deadline dates.

**Note: Visiting Student Researcher (VSR) sponsorsing organizations are billed for all charges at one time during the initial invoicing cycle.

In Autumn Quarter 2014, Stanford University implemented a new invoicing system, which allows sponsor organizations to retrieve invoices quarterly using a secure encrypted server.  The benefits of this new process are:

• Allows sponsors to log in to a secure personalized invoice folder.
• Folder link is permanent and unique to the organization.
• Have access to current, as well as historical invoices (starting with Summer 2014).
• Secure individual access to invoices anytime.
• Single email notification of new invoice.
• Safe, convenient sharing of information.

Invoicing Instructions

Payments

• Payment is due within 25 days of invoicing. Non-payment may result in the reversal of the TPC conditional credit on the student account. Note: Student Financial Services does not produce nor mail paper invoices.
• Payment methods for TPC sponsors are noted on the TPC Application and the TPC invoice.
• To ensure proper credit, sponsors must include their Sponsor ID# with their payment.  A third party sponsor should never be an authorized payer on Stanford ePay as this could result in a duplicate credit on the student account.

The following information is only for Third Party Contract sponsors who have received an invoice and are submitting payment for their supported students. For general wire payment instructions for all others, please see our Methods of Payment page. 

Beneficiary: Stanford University

Wells Fargo Bank
420 Montgomery Street
San Francisco, CA 94104

Bank account number: 4123217945
Bank ABA number: 121-000-248 (Domestic)
BIC or SWIFT code: WFBIUS6S (International)

Note: Use the BIC or Swift code when an IBAN is requested. (IBAN is a European bank account numbering convention that is not used for U.S. bank accounts.)

The sending bank may charge a service fee to initiate the wire transfer which is in addition to the sponsor's payment.

Payments may take up to five business days to post. If you have questions about TPC, student bills, payments, or other related matters, we encourage you to submit a HelpSU ticket to the Student Services Center