Each of the relevant export control regulations contain specific recordkeeping requirements that must be satisfied. In addition, the university maintains its own recordkeeping requirements in order to document its commitment to, and compliance with, export control regulations generally.

Departments or programs must keep soft or hard copies of all export documentation, including financial records, shipping documentation (Commercial Invoices, Shipper's Export Declarations), and appropriate Stanford Certifications in their research project files for a period of five years from the date of the export, reexport or controlled deemed export. Furthermore, each original Stanford Certification must be provided to the Office of the Dean of Research.