All Policy Notes
Account Structure: Stanford's Chart of Accounts
Condensed policy information related to account structure: chart of accounts:
- Use of PTAs
- University Funds (Administrative Guide Memo 34.1)
Banking & Commerce
Condensed policy information related to cash handling and deposits:
- Gifts to the University (Administrative Guide Memo 41)
- Receiving and Processing Gifts (Administrative Guide Memo 42)
Buying & Paying
Condensed policy information related to buying and paying:
- Purchasing Cards (Administrative Guide Memo 54.5)
- Check Requests ("Other Checks" in iOU)
- Rapid Purchase Orders (RPO)
- Blanket Purchase Orders (Administrative Guide Memo 54.2)
- Stanford University Purchase Order Terms and Conditions
- Invoices Submitted Against Invalid PTA or After PTA End Date
- Sustainable Purchasing Practices
- Books, Periodicals and Membership Dues (Administrative Guide Memo 57.1)
- Living Wage and Benefit Guidelines for Stanford Contractors
Capital Equipment & Capital Projects
Reference Administrative Guide:
- Financing of Purchases (Administrative Guide Memo 53)
- Capital Projects (Administrative Guide Memo 83)
Financial Authority
Condensed policy information related to financial authority:
Financial Reporting Tools
Condensed policy information related to financial reporting tools:
Funds Management
Condensed policy information related to funds management:
- University Funds (Administrative Guide Memo 34.1)
- Infrastructure Charges (Administrative Guide Memo 37.3)
- Revenue Recognition – Auxiliaries and Service Centers
- Revenue Recognition – Sponsored Research
Month / Year End Close
Condensed policy information related to month-end / year-end close:
Payroll Administration
Condensed policy information related to payroll administration:
- Payroll Advances
- Terminations
- Time and Leave
- Vacation Balance Funding
- Employee vs. Independent Contractor Status (Administrative Guide Memo 35)
- Salary Cap Administration (Research Policy Handbook 3.8)
- GFS Policy Manual
Payroll for Employees
Condensed policy information related to payroll for employees:
- Time and Leave
- Payroll Advances
- Out-of-State Employees (includes Out-of-Country Employees) (Administrative Guide Memo 23.11)
Petty Cash Administration
Condensed policy information related to petty cash administration:
Reimbursement
Condensed policy information related to reimbursement:
Supporting Students
Condensed policy information related to supporting students:
Tax Compliance
Condensed policy information related to tax compliance @ Stanford:
- Gifts to the University (Administrative Guide Memo 41)
- Provision of Mobile Equipment and Related Services (Administrative Guide Memo 81.3)
- Receiving and Processing Gifts (Administrative Guide Memo 42)
- Unrelated Business Activity (Administrative Guide Memo 15.3)
Travel
Condensed policy information related to travel:
- Reimbursable Expenses
- Required Documents for Travel Reimbursement
- Stanford Travel Card Policy
- Fly America Act (U.S. Air Carrier Requirement)
- Trade Sanctions (Compliance Requirements for Travel to Cuba, Iran, North Korea, Sudan, Syria)