Step1:

Make the commitment to “Green” your event.

Include sustainability as a factor in your decision-making at every step.

Step2:

Seek out campus partners and resources that can help.

Organizations such as Office of Special Events & Protocol (OSEP), Event and Labor Services, Sustainable Stanford, Stanford Catering, and PSSI can answer your questions about Green event planning and help you meet your goals.

Step3:

Make a plan.

Create a timeline that includes the resources you will need and when you will need them. Making green choices is easier when you plan ahead, and mapping out your event ahead of time will prevent unsustainable decisions from being made at the last minute. Here are some considerations as your build your event strategy:

• Marketing and Communications: Pay special attention to minimizing print materials—both in advance, and on the day of your event. Use email and web resources in lieu of paper materials.
• Event Decoration: Select reusable or recyclable signage, table covers, and organic floral displays. Minimize items such as disposables and helium balloons.
• Equipment and Energy Usage: Choose local vendors, such as Event and Labor Services, to minimize trucking cost and carbon emissions. Use natural light and select event spaces where the most efficient sound amplification can be utilized.
• Food and Beverages: Provide meals that are 100% compostable, use recyclable or compostable serviceware, and have a post-event plan for donating useable leftovers.
• Waste and Recycling: Provide the appropriate number of garbage, recyclable, and compost bins. A 1-1-1 ratio is ideal.
• Transportation: Encourage attendees to carpool, take the Marguerite shuttle or use alternate transportation to get to campus. Consider public transportation schedules and peak travel times when scheduling the start and end times for your event.

Step4:

Coordinate your efforts.

It is often useful to nominate one group leader to oversee the implementation of your green event plan. The coordinator will oversee the “Green” elements of your plan, as well as be on hand during the event to be sure that processes such as recycling and composting efforts are maximized.

Step5:

Confirm your vendors and resources.

After making your “Green” plan, select vendors and event supplies that fit your strategy.

Step6:

Follow thru.

Before, during, and after your event, be sure to take time to examine and reflect on your “Green” efforts. After your “Green” event, share your knowledge and contacts with other groups on campus to help spread the word.