How To

Know what to include in the purchase price of capital equipment.

For items acquired through Stanford’s purchasing process, the acquisition cost is the cost incurred for the initial purchase of an item. Various types of cost may be included in the acquisition transaction.  The table below show expenses included and excluded from the purchase price of equipment.  Both types of expenses can be included in a sponsored project proposal budget. Expenses included should be in the equipment section and expenses excluded in the "other costs" section of a proposal budget.

Expenses Included

in the Price of Equipment

Expenses Excluded

in the Price of Equipment

  • Asset cost
  • Freight
  • Federal excise tax
  • Sales or use tax
  • Duty
  • Vendor installation costs directly attributed to the asset
  • Accessories (e.g., lenses, covers, etc.)
  • Warranties
  • Maintenance service agreements
  • Installation services or other in-house labor provided by Stanford personnel
  • Upgrades to the infrastructure of a building necessary for the asset to become operational 
  • Training costs
  • Vehicle license and registration fees
  • In-transit insurance

 

 

 

Filed under Equipment

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