How To:  Review and Approve Journal Entries

Step 1 – Find Journals to Approve

1. Go to https://ofweb.stanford.edu
2. Enter your SUNet ID and password
3. Click SU Workflow Notifications link in the left box in the Navigator
4. Click Notifications link in the right box in the Navigator
   
   
   Note:  Notifications can also be received in email. The notification contains a link to the Notifications Worklist.

Step 2 – View Line Details in Journal Display

1. To view the journal details, click the hyperlink in the Subject column for the desired journal
   
   
   Note:  For multiple journals, you may click multiple check boxes and click the Open button.
   
   
2. Examine the Journal Display for accuracy
3. View attachments (if any)
   
   
   Note:  If there are attachments associated with a journal, the following message will appear at the bottom of the iJournal Line Details section of the Notification:
   
   

   "If you want to view the attachment to this journal, click here."

Step 3 – Approve or Reject the Journal

Approvers do not have the option of modifying the journal. If an approver finds anything wrong with a journal, they must reject the journal in order to return it to the originator for modification and re-routing.

1. Click Approve button if the journal is correct



~ OR ~

1. Enter an explanation in the Note box at the bottom of the notification
2. Click Reject button to return the journal to the originator for correction

Step 4 – Continue to Next Notification or Finish Review

1. If you have additional journals to approve, repeat steps 2 and 3

~ OR ~

1. Click Logout at the top if finished