Buying and Paying

Receive / Return Goods

• Receive Goods
• Correct Receiving
• Return Goods

Find / Add Suppliers

• Make a Supplier / Payee Request
• View Pending Supplier / Payee Requests
• Complete a Supplier / Payee Request for Confidential Information (Secure Portal)

Facilitate Invoice Payments

• Upload an Invoice to a Purchase Order
• Mail an Invoice to Accounts Payable
• Request Rush Payment
• Request Will Call Check
• Release Invoice Hold

Process Purchasing Card (PCard) Transactions

• Review, Approve / Reject PCard Verifications
• Verify PCard Transactions
• Respond to an Audited Transaction Notice
• Dispute PCard Transactions
• Request PCard Account Change

Initiate / Approve Non-PO Payment Request Using Expense Requests System

• Determine If Non-PO Payment Is for a Foreign Expense
• Create New Non-PO Payment Request – Single Payee
• Create New Non-PO Payment Request – Multiple Payees
• Approve / Request More Info / Reject an Expense Report, Advance, or Non-PO Payment

Request / Clear or Return an Advance

• Guidelines for Use of Advance Categories
• Create Advance Request
• Clear an Advance
• Return Unused Advance Funds
• Approve / Request More Info / Reject an Expense Report, Advance, or Non-PO Payment

Pay Honoraria

• Pay Stanford Employee Honoraria:
  • Request One-Time Payment
• Pay Visitor Honoraria:
  • Create New Non-PO Payment Request – Single Payee
  • Create New Non-PO Payment Request – Multiple Payees
• Claim Tax Treaty for Honorarium

Pay Human Subjects

• Make Direct Human Subject Payment
  • Create New Non-PO Payment Request – Single Payee
  • Create New Non-PO Payment Request – Multiple Payees
• Request Advance for Human Subject incentive
• Submit Expense Request / Reimbursement Request for Human Subject Expenditures

Ship Goods

• Create an Online Fedex Account, and Add and Remove PTAs
• Shipments from a Foreign Country: Refer to Step 3 of Create a Standard Non-Catalog Requisition