CISAC Employment

Description

*Note: Not all unique aspects of the job are covered by this job description

The Center for International Security and Cooperation (CISAC) seeks an associate director for administration and finance with proven experience and leadership skills to serve as the center’s chief administrative officer.

CISAC, part of the Freeman Spogli Institute for International Studies, is one of the nation’s leading research and teaching centers devoted to addressing international security challenges. For more than three decades, CISAC has contributed pioneering interdisciplinary scholarship to the field of international security and cooperation, trained and taught future leaders and scholars from the undergraduate through the post-graduate level, and informed and influenced the formulation of international security policy.

The associate director for administration and finance reports directly to and partners with the faculty co-directors to provide executive leadership and has responsibility for all administrative functions and supervision of six staff members who manage or administer human resources, finance and sponsored research, events, communications, student services, facilities, and IT.

JOB PURPOSE:

Provide management and coordination of administrative and operations-related functions for a program, division or department. Manage staff at least 50% of the time to achieve the research and teaching mission, goals and objectives of the unit. Partner with faculty leadership on departmental affairs.

CORE DUTIES*:

• Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
• May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
• Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
• Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean’s Office regarding resources to support faculty activities and interests.
• Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
• Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
• Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
• Represent the unit’s business and academic operations within the organization/school.
• Manage student and faculty program administration for their unit.
• Manage events and communications for the center.

* - Other duties may also be assigned

Undergraduate Events and Administrative Assistant

The Center for International Security and Cooperation (CISAC) is hiring a dynamic undergraduate events and administrative assistant to help with departmental tasks. The assistant will be responsible for event setup, breakdown, and support (e.g. registration check-in), maintaining event database, and other ad-hoc administrative tasks as needed. This is a great opportunity to be a part of a busy international security institute, and will enable the right candidate to contribute to the team working on events, communications, fellowship, and administration. MUST BE AVAILABLE MONDAYS AND THURSDAYS FROM 2:45 TO 5:30 PM. Other opportunities will arise on an ad hoc basis.

Fall 2017-Spring 2018 (strongest preference given to candidates who will be available all three quarters, but candidates available for fewer quarters will be considered). Candidates must clarify their availability in their cover letter. Please send applications to Catherine McMillan, camcmillan@stanford.edu. APPLICATION DEADLINE: SUNDAY, SEPTEMBER 24

5-10 hours per week

Only Stanford undergraduates may apply (Freshman, Sophomore, Junior, Senior). US work authorization is not required. All majors allowed but an interest in international security issues strongly encouraged. Cover letter and resume/cv required. Must be responsible, detail-oriented, able to work well independently, responsive to requests, and demonstrate enthusiasm.

The Center for International Security and Cooperation is Stanford University’s hub for researchers tackling some of the world’s most pressing security and international cooperation issues. Founded 30 years ago, CISAC in its early years brought together scholars focused on U.S.-soviet-China relations, arms control and nonproliferation, and the scientific and technical aspects of international security. Today we are building on our historic strengths to seek solutions to the many longstanding and emerging challenges associated with an increasingly complex world.