Letter of Invitation for Visiting Student Researchers

Dear

On behalf of the Department of ___, I would like to extend an invitation for you to join us as a visiting student researcher with Professor ’s>___‘s research group for a period of ___ months beginning ___ and ending ___. Please note that this invitation is contingent on approval by Graduate Admissions, Office of the University Registrar, and may not exceed twelve months.

I have attached a brief description of your responsibilities during your appointment at Stanford. If you have any questions about the work that we expect you will be doing here, please contact Professor <professor's name>.

As a Visiting Student Researcher, you must pay the monthly VSR fees for each full or partial month in which you are in residence at Stanford. The VSR fee for the _____academic year is $____ per month. This fee cannot be prorated, so you will be responsible for the full amount for each month. To ensure that you are protected by health insurance, you will automatically be enrolled and billed for Stanford’s health insurance (Cardinal Care) each quarter you are here. The Cardinal Care fee is $___ per year for the ___ academic year, charged in three payments of $___ (charged at the beginning of Autumn, Winter and Spring quarters.) If you have alternative health coverage, you may wish to waive Cardinal Care. Please note that if you wish to waive Cardinal Care, you must waive out in Axess by the quarterly deadline of 9/15; 12/15; 3/15; or 6/15 based on your entry quarter. If you are an international VSR, you will need to submit the International Student Insurance Coverage Certification form to the Vaden Student Health Center: https://vaden.stanford.edu/insurance/choosing-your-insurance/waiving-cardinal-care-international-students. Information about insurance is available from Stanford's Vaden Student Health Center, https://vaden.stanford.edu/insurance.  You will also be charged the Campus Health Services Fee of $___ per quarter. This fee cannot be waived or pro-rated. Stanford University does not accept credit cards for payment of student accounts.

You will receive a student photo ID card that permits entry to and borrowing privileges from the Stanford libraries, use of recreational facilities, use of Vaden Student Health services, and email and other computing services. I have enclosed a Visiting Student Researcher Application Request form that you should complete and return at your earliest convenience. In addition, send a copy of your most recent school transcript, a copy of your undergraduate transcript with degree conferral, and a signed copy of your letter of invitation. International visiting student researchers must submit a legible copy of the passport biographic page(s).

All students must sign a patent and copyright agreement. Please check with <department, program, faculty member, or whomever is appropriate>.

Visiting Student Researchers must abide by all Stanford University policies and applicable laws. Visiting Student Researcher status is a privilege and not a right; this nonmatriculated student status may be revoked at Stanford's discretion at any time.

We look forward to your arrival and trust that your participation in our research activities will be rewarding both for you and the research group as a whole.

Sincerely,

Chair

Sponsoring Faculty Member

Visiting Student Researcher Invitee: Sign and date below indicating that you have read and accept the terms as set forth in this letter regarding the visiting student researcher appointment in the <department, program> at Stanford University.

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