Changing Grades

Changing Grades in Axess

Official grades may be changed by the professor or grade proxy in Axess for up to one year after the original grading deadline for the class. The professor or grade proxy must choose from one of the valid reasons approved by the Faculty Senate for grade changes.

Revision of End-Quarter Grades

When duly filed with the Office of the University Registrar, end-quarter grades are final and not subject to change by reason of a revision of judgment on the instructor's part; nor are grades to be revised on the basis of a second trial (for example, a new examination or additional work undertaken or completed after the end of the quarter). Changes may be made at any time to correct an actual error in computation or transcription, or where some part of the student's work has been unintentionally overlooked; that is, if the new grade is the one that would have been entered on the original report had there been no mistake in computing and had all the pertinent data been before the instructor, the change is a proper one.

If a student questions an end-quarter grade based on the grading of part of a specific piece of work (for example, part of a test) on the basis of one of the allowable factors mentioned in the preceding paragraph (for example, an error in computation or transcription, or work unintentionally overlooked, but not matters of judgment as mentioned below), the instructor may review the entire piece of work in question (for example, the entire test) for the purpose of determining whether the end-quarter grade was a proper one. In general, changing an end-quarter grade is permitted on the basis of the allowable factors already mentioned whether an error is discovered by the student or the instructor; however, changing a grade is not permitted by reason of revision of judgment on the part of the instructor.

Information on entering grades is available on the Axess for Faculty web pages.

Change of Grade Forms

Official grades from class more than four quarters prior must be changed by the professor or department chair using a grade change card (available from the Student Services Center). The professor or department chair must choose from one of the valid reasons approved by the Faculty Senate for grade changes and indicate any special circumstances that warrant the change of a grade that is more than one year old.

The change of grade form cannot be used to make enrollment changes, including changes to the grading basis of the class chosen by the student. Students should never be given a Change of Grade form under any circumstances whether they are blank or filled out. Forms should be submitted by a staff member directly to a member of the grading staff in the Registrar’s Office. Grade cards that are missing basic information or have grades that do not correspond to the student’s grading basis cannot be processed and will be returned to the department.