Student Affairs
Important Information Regarding COVID-19
For quickest response to an issue, please submit a ServiceNow Ticket to the Student Services Center. If you prefer to talk to an SSC Specialist, we offer advising sessions via Zoom by appointment. SSC specialists are also available for live chat from LiveChat Monday – Friday, 12:00 – 4:00 p.m. via the Service Now portal.
Latest information about the University's response to COVID-19 • Academic questions are extensively answered in the TeachAnywhere FAQ • Latest updates for: Undergraduates • Grad Students and Postdocs
See the Registrar's COVID-19 and Academic Continuity page for information for students, faculty, and staff relevant to classes and academic activities and administration.
- Revised Spring Quarter academic dates and deadlines have been published. See the Teach AnyWhere Spring Quarter FAQ for details. (updated March 27, 2020)
Spring Quarter Enrollment and Deadlines
May 1 2020
Student Check-In
The University is required by federal law to collect certain information annually; our reporting on this information is essential to the University's ability to receive federal funding. To that end, we have placed an enrollment hold on every student account that can only be cleared by providing or confirming this required information. It should take about five minutes of your time. As soon as you are done, the enrollment hold is automatically removed and you may proceed to enroll for spring classes.
Information and help on this important requirement is available at the Registrar's Student Check-In site.
Academic Deadlines
April 6, 2020: Preliminary Study List Deadline (at 5:00 p.m.) and First Day of Classes
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You must be "at status" by 5:00 p.m. on the first day of classes in each quarter. This means that, at the end of the first day of classes in each quarter, an undergraduate must be enrolled in no fewer than 12 units, and a graduate student must be enrolled in no fewer than 8 units.
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Students approved for a Special Registration Status (13th quarter, PSO, reduced course load, graduation quarter, TGR, or graduate tuition adjustment) must be enrolled in no fewer than the minimum units applicable to that status.
April 24, 2020: Final Study List Deadline (at 5:00 p.m.)
You may continue to add and drop classes, or adjust units on variable unit classes, until the Final Study List deadline.
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If you have been manually added as a guest to a class Canvas site, you are not yet enrolled on the official class roster and will not be able to receive a grade or units for your participation. You must add the class in Axess in order to be enrolled.
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Failure to enroll in classes by the Final Study List deadline will cause your student status to be canceled and all student privileges to be revoked.
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This is the last day for tuition reassessment for dropped courses or units.
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After this deadline you may withdraw from classes through the course withdraw deadline and a “W” notation will appear on your transcript. (Note: professional school courses do not allow students to withdraw.) There are no tuition reassessments for withdrawing from individual courses.
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All students on the waitlist for undergraduate and graduate courses after the deadline has passed will be dropped from the waitlist the following business day.
May 29, 2020: Change of Grading Basis Deadline (at 5:00 p.m.)
Changes to grading options cannot be made after this deadline. We advise you to check your study list on Axess to confirm that you have the correct grading basis assigned for any courses for which there is a choice.
- Further information on changing a grading option is available on the Registrar's Enrollment page.
May 29, 2020: Course Withdraw Deadline (at 5:00 p.m.)
You cannot withdraw from a course after this deadline.
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Further information on withdrawing from a course is available on the Registrar's Enrollment page
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International students on F1/J1 VISA should check with a Bechtel International Center advisor before withdrawing from courses.
See the complete academic calendar.
Freshmen
All freshmen who still have an enrollment hold must have a check-in meeting with their assigned pre-major advisor to have the hold removed. If you have questions, contact your Academic Director.
Enrolling in Classes
Instructions for enrolling in classes may be found on the Axess Help pages. Additionally, tutorial videos are available on the Student Services Center website. For technical difficulties when using Axess, file an SU Services & Support Request ticket for the most rapid response. Note that technical support is not available on weekends or holidays.
If you are a graduate student with approved TGR (Terminal Graduate Registration) status, you must enroll in an 801 or 802 course in your department each quarter.
If you are not planning to enroll for Spring Quarter, you must file a Leave of Absence form.
Students Planning to Graduate in Spring Quarter
Registration is required in the term in which your degree is conferred. If you are not planning to enroll in courses during Spring Quarter, you need to apply for an alternative registration status (i.e., Permit to Attend for Services Only, 13th Quarter). See the Special Registration Status web page for more information. You should contact the Student Services Center (Tresidder Union, 2nd floor) for individual assistance.
International Students
To maintain your visa status, you must be enrolled full time or be enrolled in a TGR 801/802 course. The Bechtel International Center (iCenter) provides full information about maintaining your visa status. New international students on a F1/J1 VISA cannot enroll in classes until they have reported to the Bechtel International Center and presented their passport. This requirement ONLY applies during the first quarter of enrollment for NEW international students.
