Reimbursements

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Download the Reimbursement Form

Contact

Mitra Haddad, BA

Administrative Coordinator

MHaddad@stanfordhealthcare.org

650-723-5948 (office)

See Policies & Procedures: Reimbursements, Meal Money

Last Revised 04/02/2018

Criteria for Reimbursements

  • Eligible Housestaff paid by SHC are reimbursed for expenses listed below throughout the year providing completed reimbursement request form and required documents are sent to GME office within 1-2 months of occurring the expense.
  • It is the Housestaff’s responsibility to renew their license in a timely manner. GME does not reimburse for housestaff that have had their license lapsed.
  • Initial DEA Certificates applied for on or after April of the Housestaff's graduation year will NOT be reimbursed by GME.
  • Any reimbursement questions, please contact Mitra Haddad.

How to Confirm Reimbursement is Deposited into Your Account

  • Reimbursements are made by payroll and added to Housestaff’s paycheck.
  • Housestaff can confirm receipt of a payment by checking their paystub on Lawson eConnect.

Eligibility Summary

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Key

 

Types of Reimbursements Reimbursement Details New Interns PGY 2s New PGY-2s New PGY-3s & Above
Initial California Medical License Amount $491.00 $416.50 $907.50 $907.50
For CML Initial Application / License Fee Those who have received initial reimbursement of $491 CML Application / License Fee
Required documents Completed reimbursement form
Copy of the check made to Medical Board of California

Copy of CML card showing license expiration date
Restrictions Intern must have applied for CML no later than March 1st through Stanford GME If license is issued no later than September 1st of PGY 2 year -
Exceptions Osteopathic Physician & Surgeon CML-Must provide itemized receipt as their rates differ from Physician’s & Surgeon’s
           
California Medical License Renewal Amount $820.00 if license expires while under contract with Stanford Health Care
Required documents

Both are required:

  1. Completed reimbursement form, AND
  2. Copy of CML card OR copy of electronic medical license profile from MBC website
Exceptions Osteopathic Physician & Surgeon CML-Must provide itemized receipt as their rates differ from Physician’s & Surgeon’s
           
DEA Certificate
(Initial or Renewal)		 Amount $731.00 if certificate expires while under contract with Stanford Health Care
Required documents

Both are required:

  1. Completed reimbursement form, AND
  2. Copy of DEA certificate or copy of electronic DEA profile from DEA website
Restrictions
  • Initial DEA Certificates applied for on or after April of the Housestaff's graduation year will NOT be reimbursed by GME.
  • All eligible housestaff must (within two (2) months of eligibility for licensure) apply for a DEA number.
           
USMLE Part III
(Stanford Interns only)		 Amount $850.00 - - -
Required documents

Both are required:

  1. Completed reimbursement form, AND
  2. Copy of receipt
 - - -
Restrictions GME will reimburse for one sitting of USMLE III exam - - -