Forms
Postdoctoral scholar administration is completely done online via PeopleSoft except when requesting exceptions where paper forms and additional documentation are typically required. Other Forms may be required by Stanford in order to complete the onboarding of a postdoc successfully such as the I-9 and Tax Related Forms. Departments Administrators should consult with Payroll via a HelpSU ticket or check the information on Stanford’s Fingate.
Forms Required by the Office of Postdoctoral Affairs due to special review:
- H-1B Visa Request and Petition Form for Postdoctoral Scholars: Required for all H-1B-related requests for incoming or continuing postdoctoral scholars. Use this form for initial or extension requests as well as for petitions to be reviewed by the university’s H-1B Review Board in the case of personal preference requests. This form must be accompanied by supporting documentation when submitted. Postdoctoral Administrators submit form to the H1B Officer at the Office of Postdoctoral Affairs, Tammy Wilson, tjwilson@stanford.edu. This form may not be accepted directly from the postdoctoral scholar.
- Mentoring Plan Forms for Initial Meeting and Annual Meeting: For use with all term limit policy exception requests for incoming or continuing postdoctoral scholars whose initial or continuing appointment term will exceed the standard 48 month combined total research experience limit. The Initial Meeting form is used with new appointments; the Annual Meeting form is used for continuing appointments. May also be requested in other appointment circumstances involving policy exception requests.
- Postdoctoral Fellow Agreement for Services Outside the Fellowship: For Research Scholars who hold an MD degree or Clinical Trainees who will hold a concurrent affiliation with Stanford Hospital and Clinic whereby the candidate performs clinical duties outside of the fellowship. Postdoctoral administrators must upload this form with the appointment paperwork in PeopleSoft webforms.
- For Residents or Fellows who have no Stanford University affiliation and who wish to participate in research projects or apply for a fellowship through the Research Management Group, two forms are required. Submit both forms to the Postdoctoral Services Manager for the School of Medicine in OPA, Alistair Murray, alistair@stanford.edu.
- Housestaff Verification Form
- Resident Clinical Fellow Form: Used when a resident or a clinical fellow wants to participate in a research project.
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For International Scholars: If you have recently received your social security number, download this form, complete it and fax it to the Office of Postdoctoral Affairs at 650.725.6106.