Whether it’s unlocking the room or running the projector, many services must be coordinated to ensure the success of your event. Here’s a guide to requesting various support services and equipment.
University Service Providers
Services | Provider | Request Process | Lead Time |
---|---|---|---|
Indoor Cleaning * Per the Registrar's Scheduling Office, academic spaces with a expected attendees of 50 or more will require a cleaning work order. This is regardless of the actual number of attendees for your event. * A work order for locking and unlocking of academic spaces and auditoriums are no longer necessary. If the door to the venue is locked, please call (650) 723-2281.
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For instructions please visit this website.
** For large events that take place over the course of multiple days and rooms, a meeting with C&W Services and SAL will be required at least 3 weeks in advance for quoting and scheduling indoor cleaning. Please stop by SAL to schedule this meeting. |
5 - 10 Days | |
Equipment Rental Technical Services Labor |
|
5-10 Days | |
Sprinkler Shutoff Grounds Maintenance Exterior Trash Pick-Up |
|
5 - 10 Days | |
Spider Boxes Additional Electrical Needs |
5 - 10 Days | ||
Charter Buses Parking |
30 Days | ||
Recycling Composting Dumpsters Garbage Cans Debris Boxes for Garbage and Recyclables |
Tips: PSSI will service recycling bins during event if requested. Grounds will service the garbage cans if outside (not in Athletics/Medical Buildings DTZ will service if indoors). If indoors, please submit one work order at http://bgm.stanford.edu for DTZ and PSSI. If outdoors, please submit two work orders for PSSI and Grounds. |
5 - 10 Days | |
Event Security |
|
7 - 10 Days | |
Online Ticketing Member Dues |
|
5 - 7 Days | |
Printed Tickets |
|
7 - 10 Days | |
Medical Services |
|
14 - 20 Days |
- Reg - Event space confirmations are emailed based on requests placed via CardinalSync
- Purchase Orders requests are submitted by your group's financial officer via myGroups
- If requesting "Pick-up" on purchase orders, hand deliver to Bonair Siding
- SU - 13 forms are available from the CapGroup in the ASSU/SSE Office (First floor, Old Union)
- For Customer Funded Work Requests use the ASSU PTA 1036515-1-ATCKB:
- Project: 1036515
- Task: 1
- Award: ATCKB
- Route: 1
- Percentage: 100%
- Approver: Patrick, O'Neal (*Please note...O'Neal is his first name)
- Notes to Approver: Include your ASSU number, group name, and which account to charge if you have more than one
Tips: Working with Event Services
- Request an estimate well in advance, even before your space is confirmed
- Be clear about the services and equipment you need
- Know when a technician is required for your venue
- Submit your final approval and paperwork to CapGroup with enough lead time
Tips: Working with C & W Services and Grounds
- Know when cleanup or locking/unlocking are required
- Learn how to fill out a work order
- Get emergency contact info from Building and Grounds Maintenance
Off-campus Vendors
Students can contract outside vendors (e.g. caterers, technical services) unless the venue manager states otherwise. If you plan to do this, be sure to read about negotiating and signing contracts.