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Buildings and Grounds Maintenance Guidelines for Customer-Funded and Facility-Funded Services
The following list shows the guidelines used to determine whether repairs and maintenance are funded by Buildings and Grounds Maintenance or by you, the customer. Services are alphabetized in four groups, with related maintenance together ("generator testing" with "electrical systems," for example). Each maintenance type is identified as "Facility Funded" (paid for by BGM) or "Customer Funded" (paid for by you/your Department).
This list is only a guideline. Any questions should be directed to the appropriate Zone Manager. Please note these guidelines are only for maintenance related types of work. Buildings and Grounds Maintenance typically does not fund new installations and modifications of building systems to meet new and/or changed programmatic needs.
Some commonly used terms:
• Commons Areas = lobby areas, hallways, stairways - typically spaces people walk through to get to another space in a building. The one exception is restrooms are also considered common areas and some open kitchen areas as well in buildings.
• Program Space = office areas, labs, department conference rooms, department lounges, department classrooms that are used by only that department, or primarily used by that department.
• Facility Funded = Within Buildings & Grounds Maintenance we maintain the academic campus buildings (excluding School of Medicine) and have funds that cover the expenses in the examples on the “who pays” web page. This basically includes the infrastructure for all academic spaces we maintain. In program spaces, this includes lighting (such as when a light is out or a diffuser is broken, a switch isn’t working, etc.) air distribution problems as it relates to the main building HVAC system, etc.
• Customer Funded = In program spaces, any types of upgrades, such as carpet replacement, painting, window covering replacement, adding doors, etc. is funded by the department who the space is assigned to.
Building Repairs, Maintenance, and Construction
Interior Repairs and Maintenance | |
---|---|
Building damage/repairs caused by flooding, equipment failure, seismic activity, graffiti, etc. | Facility Funded |
Carpet repair and replacement in common areas | Facility Funded |
Carpet repair and replacement in program space | Customer Funded |
Ceiling, flooring, and baseboards in common areas | Facility Funded |
Computers, servers, UPS, communications outlets, TSOs | Customer Funded |
Damage or vandalism caused by occupants | Customer Funded |
Department classrooms - Classroom Clocks are the responsibility of the Dept. | Customer Funded |
Duplicate key requests | Customer Funded |
Electrical systems | Facility Funded |
Elevator maintenance services | Facility Funded |
Emergency generator testing | Facility Funded |
Exterior/interior common areas, lobbies, stairwells, restrooms, and University classrooms | Facility Funded |
Existing doors and hardware | Facility Funded |
Grounds maintenance | Facility Funded |
Heating, ventilation and air conditioning systems and equipment | Facility Funded |
Interior signs, nameplates, and directories | Customer Funded |
Keys/rekeying (SU Lock Shop) rekeying requests for program changes | Customer Funded |
New doors and associated hardware | Customer Funded |
Painting/wall treatments of interior program spaces | Customer Funded |
Plumbing systems and fixtures | Facility Funded |
Seismic bracing of furniture in program space, creation and maintenance of emergency evacuation plans | Customer Funded |
Furniture, Appliances, and Equipment Repairs and Maintenance | |
Electrical appliances such as freezers, refrigerators, ice makers, kitchen and food service equipment | Customer Funded |
Window air conditioners, portable space heaters and fans, HVAC systems modifications and/or upgrades to meet program changes | Customer Funded |
Window treatments such as blinds or drapes in program space | Customer Funded |
Exterior and Grounds Repairs and Maintenance | |
Exterior building signs | Facility Funded |
Kiosks, directories, benches, tables in common areas, bike racks, etc. | Facility Funded |
Outdoor furniture such as patio and picnic tables in restricted areas controlled by the departments | Customer Funded |
Paving repairs to pathways and roads | Facility Funded |
Pre- and post-event grounds cleanup | Customer Funded |
Street lighting | Facility Funded |
Cleaning, Trash, and Recycling Services | |
Carpet cleaning (annual) | Facility Funded |
Extra custodial services outside of scheduled services, event cleanup such as non-scheduled carpet cleaning | Customer Funded |
Interior window washing | Customer Funded |
Fall clean-up | Facility Funded |
Scheduled custodial service | Facility Funded |
Scheduled trash removal/recycling | Facility Funded |
Trash removal/recycling--extra services outside of scheduled services, capital equipment disposal | Customer Funded |