Buildings & Grounds Maintenance

1. Reserve your desired venue with the Registrar’s Office

   • When reserving your venue, please remember to have enough time reserved before and after the event to enable Event Services to set and strike equipment, time to clean venue before and after event, and your caterer time to set up food & beverages.

2. Submit a request for services with Event Services. Please enter in the “Further Details” section on the request form a brief outline of event and an event manager will contact you. Allow least 10 business days prior to your event date for requests that as getting ASSU approval can take time. This gives us time to work with your budget, make modifications and receive approval.

3. Submit requests for DTZ (indoor clean-up and trash removal), PSSI (trash, recycle and compost bins) and Grounds (outdoor trash removal and irrigation shutoff). Place a Customer Funded Request to order these services. You can list multiple services in the Description of Work field on the form, so you only have to complete one request. If you need help placing a Customer Funded Request, download the Step-By-Step Guide for Student Groups

4. Once an estimate has been finalized, a copy of it will be e-mailed to the requestor and the financial officer. The financial officer will need to approve the estimate before it can be forwarded to ASSU for approval. The event cannot happen without ASSU/SSE approval. ASSU approvals can take up to five business days.

5. Once approved, your event can then be scheduled and executed by Event Services.

Note: For the venues listed below, the Registrar’s Office mandates that a technician to be on site during your reservation time. Along with the required technician, there is also a mandatory “Technology Replacement Fee” for the below listed venues. This fee is charged at $75.00 per hour of the scheduled event which includes any rehearsals. This applies even when no existing equipment is used.