Since 100% payroll of an employee represents not only your portion of support for an individual but all support, you only certify those accounts under your direction (see certification language below).

To the best of my knowledge, the salary charges to individual sponsored projects and cost sharing accounts as well as the over the salary cap category and the non sponsored category are reasonable in relation to work performed under my direction.

In addition, in the eCertification system there is a button Contact My Administrator for Assistance.  Your administrator can access a number of reports (including LBR 671 Payroll Detail and Planning Report) showing a more granular view of the payroll data, or he/she can send a message to ecert-support@lists.stanford.edu for assistance.

You can also click the button Contact My Administrator for Assistance if you disagree with the payroll distribution or you need additional information or data. This action will initiate an email to your financial administrator. 

Your administrator will receive your request in his or her email. You can monitor your request by clicking the Notes and History tab located at the top of the screen. You will also find a record of your request, or you may copy yourself when you send the email.

Regardless of the appointment percent or the number of hours worked all the activities you are compensated for by Stanford equals 100% effort.

Examples:

If an individual has a 50% position, his/her total Stanford effort = 100%.  So, for that individual, 0.50 FTE = 100% Stanford effort.

If an individual has a 100% position, his/her total Stanford effort = 100%. If that individual works 80 hours a week on all the activities for which Stanford compensates them, 80 hours = 100% Stanford effort.

Yes, individuals with a PI waiver are considered “Principal Investigators” for a specific project and for the purpose of eCertification.  He or she will self certify for the specific project and all other projects that he/she works on even if it is under the direction of anther PI.

Quarterly statements are based on project expenses, where as 100% payroll distribution represents 100% of payroll for an individual during the a calendar year (January 1, 2013 - December 31, 2013) . The data is the same, just shown differently for sponsored projects and cost sharing accounts.

The Federal Office of Management and Budget recognizes that in an academic setting, teaching, research, service, and administration are often inextricably intermingled. A precise assessment of factors that contribute to costs is not always feasible, nor is it expected. Reliance, therefore, is placed on estimates in which a degree of tolerance is appropriate.  Stanford's acceptable degree of tolerance is +/-5%.

1. An individual’s total payroll distribution/effort is equal to the total time spent on his/her university responsibilities.  Total payroll distribution/effort is not limited to 40 or any other specific number of hours. 
2. Outside consulting is not part of an individual’s university responsibilities.
3. Individuals are not required to maintain detailed time records of their actual work.

Example

An individual’s salary was initially charged 50% to a sponsored project.

The payroll distribution at 50% can be certified without adjustment as long as the actual effort/time devoted to the sponsored project during calendar year 2013 is between 45% and 55%.

All faculty including those with a PI waiver will certify his or her own payroll distribution.  You should never see another faculty member's payroll distribution in eCertification.

1. When it is effort devoted in excess of what was committed in the proposal to the sponsor, i.e., voluntary, uncommitted cost sharing;
2. When another sponsored project (e.g., NIH K Award) is covering the research effort;
3. When the balance is being appropriately charged to a related cost sharing account.