The university has a number of policies pertaining to university events. Student organizations are expected to follow all university policies when planning events. An overview of key policies includes:
- University Mission. Events should complement the group’s existing mission and the mission of Stanford University.
- Student Led. Student group events must be initiated, led, and implemented by their student leaders.
- Off-campus Relationships. Off-campus co-sponsors may be involved but only in limited ways and usually with prior university approval.
- Off-campus Fundraising. Fundraising from off-campus sponsors including cash, services, donations and sponsors all must be done in consultation with Student Activities and Leadership. Most require prior university approval.
- Student Audience. Events must be targeted primarily at Stanford students and occur during the regular academic year, and not during university holidays or academic breaks.
- Public versus Private Events. All campus meetings are considered public events unless declared an “invitation only event” at the time the facility is reserved and listed all announcements of the meeting. A “public event” is defined as one where all who wish to attend may do so, including the press and members of the general public. “Invitation only” events should have a guest list.
- University Approval Required. Student group events cannot be promoted or advertised without final facility confirmation and university approval.
- Deposits. All monies (including tickets and concessions) must be deposited into the group’s ASSU's account.
- Dead Week and Finals. There are limitations on when major events and parties can occur during the "end of the quarter period."
- Special Requirements. Major events, outdoor events and activities with youth have additional requirements.
See:
- University Events, Admin Guide, 8.2.1
- Fundraising, Operating Policies for Development, 4.3.1
