Employee responsibilities

• Written requests for cancellation of pre-tax purchases must be received by the 9th of the month to take effect the next month. Cancellation requests received after the 9th of the month will take effect after the next month (for example, a cancellation request submitted at the end of January will take effect in March).
• Employees are responsible for monitoring their paychecks to ensure that proper deductions are being made for their purchases.
• Participants are also responsible for contacting P&TS if they will not be receiving a paycheck during the pay period in which a deduction is scheduled.
• The participant is liable for all payments if a scheduled deduction is missed. Please contact P&TS to arrange for the missed payment(s) to be made through a future payroll deduction or other payment method.

P&TS reserves the right to deny participation in the program if more than one scheduled deduction is missed.

Exchanges or returns

Participants may upgrade, downgrade, or cease participation in the pre-tax payroll deduction program prior to their scheduled monthly deductions; however, participants may not make changes to deductions already made. In addition, there will be no refunds for the unused portion of the current month's permit or for unused 'scratcher' permits. The return of a permit (excluding daily 'scratcher' permits, which are non-refundable) will result in the cancellation of future scheduled payroll deductions.

Transit passes, Clipper Cash orders, and Commuter Checks may not be returned or exchanged. Future transit deductions may be changed or terminated by the 9th of the month in order for the change to take effect for the next month.

If you lose or no longer need your permit...

If you no longer need your permit, pre-tax payroll deductions will not stop until you return the valid permit to Parking & Transportation Services. Permits must be returned by the end of the month to stop deductions for the following month.

Lost or stolen permits: If your permit is lost or stolen, contact P&TS. You will be responsible for the full cost of the lost or stolen permit, and your remaining pre-tax payroll deductions will continue. If you choose to replace your permit, you will need to pay half the current cost of a replacement permit through cash, check, or credit card.

Savings

Cost savings resulting from participation in the program will vary by individual based on the cost of the item(s) purchased and the participant's tax bracket.

Effect on Social Security

Since the program has the general effect of lowering, however slightly, participants' taxable income (as reported on Form W-2), Social Security benefits may be reduced for certain participants (i.e., those who do not reach the annual FICA wage cap). Your Stanford-provided benefits would not be affected.

Other Information

Administration

Parking & Transportation Services administers the Pre-Tax Transit and Parking Program. P&TS reserves the right to request any information it deems necessary to determine that the requirements of the program have been or will be met.

Status and Duration of the Program

This program is intended to provide benefits excluded from taxation under U.S. Internal Revenue Code Section 132(f) and California Revenue and Taxation Code Section 17149 (and/or other applicable laws). This program is not governed by the Employee Retirement Income Security Act of 1974 (ERISA). The program may be changed at any time by the University to effectuate or maintain compliance with these or other such laws. The University also reserves the right to modify this program in any other respect, or discontinue this program, at any time.

Questions

Any questions concerning eligibility for and operation of the program should be addressed to Stanford Parking & Transportation Services at transportation@stanford.edu, 650.723.9362, or 340 Bonair Siding, Stanford, CA 94305-7255.