All Policy Notes by Activity
Find condensed policy information or administrative guide references by financial activity:
Account Structure: Stanford's Chart of Accounts
- Use of PTAs
- University Funds (Administrative Guide Policy 3.1.2)
Buying & Paying
Deferred Implementation of Government Uniform Guidance for Procurement Standards read more...
- Business Expense Policy
- Purchasing Cards (Administrative Guide Policy 5.3.3)
- Payment Requests ("Non-PO Payments" in Expense Requests System)
- Advances
- Advance Guidelines
- Expense Advances (Administrave Guide Policy 5.4.1)
- Purchasing Goods and Services (Administrative Guide Policy 5.3)
- Blanket Purchase Orders (Administrative Guide Policy 5.3.2)
- Ensuring Price Reasonableness
- Invoices Submitted Against Invalid PTA or After PTA End Date
- Important Expense Request System Policy and Changes Effective February 9, 2015
- Sustainable Purchasing Practices
- International Traffic in Arms Regulations (ITAR) and Other Export Controlled Defense Articles, Software and Technical Data
- Stanford University Online Accessibility Policy
Capital Equipment & Capital Projects
- Financing of Purchases (Administrative Guide Policy 5.2.1)
- Capital Projects (Administrative Guide Policy 8.3.1)
Compliance Guidelines for Tax-Exempt Bonds
Cash Handling & Deposits
- Gifts to the University (Administrative Guide Policy 4.1.1)
- Receiving and Processing Gifts (Administrative Guide Policy 4.2.1)
Financial Reporting
- Authority for Report Access
- Responsibility for University Financial Assets (Administrative Guide Policy 3.1.1)
Funds Management
- University Funds (Administrative Guide Policy 3.1.2)
- Infrastructure Charges (Administrative Guide Policy 3.3.1)
- Revenue Recognition – Auxiliaries and Service Centers
- Revenue Recognition – Sponsored Research
- iJournals Approval Policy
Payroll Administration
- Rules and Regulations for Employment Eligibility Verification (I-9) Compliance
- Payroll Advances
- Terminations
- Time and Leave
- Vacation Balance Funding
- Employee vs. Independent Contractor Status (Administrative Guide Policy 2.2.3)
- Salary Cap Administration (Research Policy Handbook 15.5)
- GFS (Graduate Financial Support) Policy Manual
Payroll for Employees
- Rules and Regulations for Employment Eligibility Verification (I-9) Compliance
- Time and Leave
- Payroll Advances
- Out-of-State Employees (includes Out-of-Country Employees) (Administrative Guide Policy 2.2.12)
Reimbursement / Expense Reporting
- Business Expense Policy
- Petty Cash Policy
- Important Expense Request System Policy and Changes Effective February 9, 2015
Tax Compliance
- Gifts to the University (Administrative Guide Policy 4.1.1)
- Provision of Mobile Equipment and Related Services (Administrative Guide Policy 8.1.3)
- Receiving and Processing Gifts (Administrative Guide Policy 4.2.1)
- Unrelated Business Activity (Administrative Guide Policy 1.5.3)
Compliance Guidelines for Tax-Exempt Bonds
Travel
- Business Expense Policy
- Required Documents for Travel Reimbursement
- Stanford Travel Card Policy
- International Travel Policy (Memo from Provost John Etchemendy)
- Fly America Act and Open Skies Exceptions (Air Carrier Requirements)
- Inviting and Paying Foreign Visitors
- Export Control / Trade Sanctions Compliance Requirements