Resources: FY15 Year-End Close Detailed Schedule

• Deadline to submit Expenditure Type & Object Code requests for AUG-2015

• See bulletin for details.

• Deadline to input Labor Schedules into Oracle for hourly employees for pay period ending 8/15/15

• AP Transactions Deadline (except PCard): Submit fully approved expense reports, including TCard transactions, with backup documents in the Expense Requests system. Specify Standard or Rush processing and delivery method (e.g., US Mail, Campus Will Call, Porter Drive Will Call, or DAPER). See the following:

• How To: Create Domestic Expense Report
• How To: Create Foreign Expense Report
• How To: Create a Relocation Expense Report

• Submit fully approved Non-PO Payment requests in the Expense Requests system. Specify Standard or Rush processing, a Check Delivery Option if applicable (e.g., US Mail, Campus Will Call, Porter Drive Will Call, Alternate SU Address, or DAPER), or Special Payment Type if applicable (e.g., Foreign Draft, Wire Domestic, Wire Foreign). See the following:

• How To: Create Non-PO Payment Request – Single Payee
• How To: Create Non-PO Payment Request – Multiple Payees

• Submit invoices to Accounts Payable. See Standard and Rush processing instructions:

• How To: Mail an Invoice to Accounts Payable

• Deadline to input Labor Schedules into Oracle for Salaried employees for pay period ending 8/15/15

• Submit approved Capital Acquisition Correction / Adjustment Form (capital template) to cap-template@lists.stanford.edu

• Deadline to request new Gift fund PTAs

• Final deadline for departments to submit Capital templates

• Deadline for departments to submit Cost Sharing journals to OSR

• PCard approval deadline

• See How To: Review, Approve, or Reject PCard Verifications

• AP payments on hold until 9/1 (ACH, Wires, Checks, Direct Debit)

• Begin PTA Maintenance Blackout period for closing PTA's (i.e., change from "Active" to "Closed"). This includes capital projects, sponsored research projects, and other Designated, Operating Budget, Expendable or Endowment Gift PTAs

• See bulletin for details.

• Cash Mgmt Payments in AP Deadline

• AP Closes: Process all expense distributions from Payables, Expense Reimbursements, and PCard transactions for the prior fiscal year

• Fund and Expenditure reports available online (reflecting all FY15 transactions except 31-AUG-2015 payroll and all AUG-2015 feeders)

• Deadline to originate OSA LDA’s for transactions posted through the 8/15/15 pay period

Labor Distribution Approvers

• OSA LDA's approval deadline

Central Office(s) within Financial Management Services

• OSA "sweep" process

• Labor Schedule end date rollover to next fiscal year end (by Central Office)

• OSA sweep transactions available on expenditure reports

• See Policy Notes: Organization Suspense Accounts (OSA)

• Deadline to submit all paper form requests to Payroll to be included in FY15

• CASHNet deposit deadline for August

• SEP-2015 period in AR module set to "Future"

• Submit iJournal Responsibility Request

• Resolve unapplied Graduate Financial Support aid and enter fully approved aid in the GFS system

• Deadline for OSR to submit Cost-Sharing journals

• Deadline to input Labor Schedules into Oracle for hourly employees for pay period ending 8/31/15

• AP payments (ACH, Wires, Checks, Direct Debit) resume

• See bulletin for details.

• Deadline to input Labor Schedules into Oracle for Salaried employees for pay period ending 8/31/15

• 8/31/15 payroll processed in Oracle Financials

• 8/31/15 Payroll available on PLM and RM3 reports and available for adjustment

• Student Financial data available on RM3 reports

• Deadline for LDAs to be end-routed to OSR/Fund Accounting for same night processing

• Deadline for OOD review period file

• "SU LD Distribution Adjuster" responsibility disabled through September 20th

• Originate and fully approve iJournals, including feeders for "Soft" Close

• Accrue payables related to expense in iJournals as required

• See How Tos:

• iJournals How To instructions
• Review and Approve Journal Entries

• Deadline to approve ALL LDA's for FY15 (includes non-sponsored, sponsored, org suspense account)

• OSA "sweep" process

• See Policy Notes: Organization Suspense Accounts (OSA)

• Central iJournals input and approval deadline

• Core Journals input and approval deadline

• Miscellaneous AR Invoices complete

• AR Process of August 2015 receipts continues for Sponsored Awards

• PLM and RM3 reports based on AUG-2015 "Soft" close will be available online

• Organizational Hierarchy updates for 9/01/15 complete

• OSA "sweep" transactions available on expenditure reports

• AUG-2015 Month-End "Soft" Close data available on DSS reports

• AR: Finalized AR invoice

• AR Post Aug-2015 Receipts Cutoff

• Cash Management Receipts in AR deadline

• AUG-2015 AR period is closed

• SEP-2015 AR period is open

• Specialist iJournals input deadline, including AP Accrual and AR Accrual iJournals

• iBudgets and iJournals Fund Transfers continue to be available through 9/16/15

• Fixed Assets Close Deadline

• Specialist iJournal approval final deadline

• Central iJournal input and approval final deadline

• AR Revenue finalized for FY15

• Core Journal input and approval final deadline

• Year-End "Hard" Close complete

• RM3 reports available online (YEC for Expenditures)

• End PTA Maintenance Blackout period

• See bulletin for details.

• Hospital Files Deadline

• Fund Accounting: Share price calculation finalized

• iBudgets, iJournals Fund Transfers, Bulk Fund Transfers and ADI Fund Transfers final submission deadline for departments

• See How To: Request a Fund Transfer

• iBudgets, iJournals Fund Transfers, Bulk Fund Transfers and ADI Fund Transfers final approval deadline

• Final Core Journals input & approval cutoff (Central)

• Cash Management cash flows cutoff

• Complete Fund Balance Clean-up (FAIR adjustments only)

• Final FAIR Adjustment Journals input and approval

• Year-End "Final" Close complete

• FY15 Opens for all modules (Open ADJB-2015, SEP-2015, ER Budget FY16)

• Encumbrance processing restarts

• SEPT 2015 Activity Processing in GA/GL Begins

• "SU LD Distribution Adjuster" responsibility reactivated

• See How To: Create Salary Distribution Adjustment in LD and How To: Review and Approve Labor Distribution Adjustments

• Year-End "Final" Close data available on DSS reports

• 9/15/15 Payroll available on PLM and RM3 reports

• Oracle Hyperion ready with FY2015 actuals for Year-End variance reporting (due 10/13/15)

• Expenditure Type and GL Object Code Black Out ends

• See bulletin for details.