Each year, you'll be reminded of the university's core employment-related policies that address workplace interactions, approaches and processes. Please take the opportunity to review policies that may have changed or are new to you.
2016 Annual Policy Update
Code of Conduct
As members of the Stanford University community, all faculty, staff, students, members of the Board of Trustees, university Officers and affiliates are responsible for sustaining the highest ethical standards of this institution, and of the broader community in which we function. The university values integrity, honesty and fairness and strives to integrate these values into its teaching, research and business practices.
View University Code of Conduct Policy 1.1.1
Computer and Network Usage
Covers the appropriate use of all information resources including computers, networks and the information contained therein. This policy applies to all university students, faculty and staff, and all others using computer and communication technologies, including the university's network, whether personally or university owned, which access, transmit or store university or student information.
View Computer and Network Policy 6.2.1
Controlled Substances and Alcohol
This policy maintains a drug-free workplace and campus. The unlawful manufacture, distribution, dispensation, possession and/or use of controlled substances or the unlawful possession, use or distribution of alcohol is prohibited on the Stanford campus, in the workplace or as part of any of the university’s activities.
View Controlled Substances and Alcohol Policy 2.2.8
View Information About Preventing Alcohol and Drug Abuse
Information Security
Upholds the protection of Stanford's information resources from accidental or intentional unauthorized access or damage while also preserving and nurturing the open, information-sharing requirements of its academic culture.
View Information Security Policy 6.3.1
Notice on Asbestos-Containing Materials in Stanford Buildings
State law (Connelly Act) requires employers to notify employees of known asbestos-containing construction materials located in buildings constructed prior to 1981. This notification is provided to new Stanford employees and distributed to all employees on an annual basis.
View Notice on Asbestos Containing Materials in Stanford Buildings
President's Reaffirmation of Equal Employment Opportunity
We prohibit discrimination and harassment and provide equal opportunity for all employees and applicants for employment regardless of race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, marital status, sex, age, sexual orientation, gender identity, veteran status, or any other trait or status protected by applicable law.
View President’s Reaffirmation of Equal Employment Opportunity
Sexual Harassment and Consensual Relationships policies
Stanford University strives to provide a place of work and study free of sexual harassment, intimidation or exploitation. Where sexual harassment has occurred, the university will act to stop the harassment, prevent its recurrence, and discipline and/or take other appropriate action against those responsible.
View Sexual Harassment Policy 1.7.1
View Consensual Sexual or Romantic Relationships in the Workplace and Educational Setting 1.7.2
View Violence in the Workplace Policy 2.2.11
View Non-Discrimination Policy 2.2.1
Sexual Harassment Policy Office
Maintaining a Discrimination-and Harassment-Free Environment
Sexual Assault Support & Resources for Students
Staff Vacation and Sick Time policies (Updated)
Vacations: Outlines accrual and use of vacation leave, including terminal vacation.
Sick Time: Regular Staff Employees, Regular Academic Staff-Research and Regular Academic Staff-Professional Librarians: Outlines accrual and use of paid sick time.
Sick Time for Temporary and Casual Staff Employees: Outlines accrual and use of paid sick time.
Sick Time for Student Hourly Employees: Outlines accrual and use of paid sick time.
More Information
In addition to the required policies, below are links to information on other important work topics.
Compliance and Ethics Helpline
All employees are able to confidentially report concerns about conflicts of interest, environmental health and safety concerns, sexual harassment, theft or fraud, accounting irregularities, athletics compliance, violations of law, contract or university policy by calling the Compliance and Ethics Helpline.
View Compliance and Ethics Helpline contact information
Jeanne Clery Disclosure of Campus Security and Campus Crime Statistics Act (Clery Act)
Stanford's Department of Public Safety compiles an annual report to keep the campus community informed about crime statistics, fire incident statistics, and safety policies, allowing individuals to make informed decisions about their personal safety and enhance the safety of others. The information is used to assess and identify ways to strengthen emergency planning university-wide. See pages 52-76.
View the Jeanne Clery Disclosure of Campus Security and Campus Crime Statistics Act (Clery Act)
Mandated Reporting of Child Abuse and Neglect
California law requires certain individuals at Stanford, called Mandated Reporters, to report known or reasonably suspected child abuse or neglect to the authorities. Mandated Reporters are required to sign an acknowledgement.
View Mandated Reporting of Child Abuse and Neglect
Protection of Minors (Updated)
Stanford University has adopted a Policy for Protection of Minors to establish safeguards for children under the age of 18 who participate in Stanford activities and programs on campus or under the authority and direction of the university at other locations.
View Policy for Protection of Minors 1.8.1
Protection of Minors Involved in Stanford Programs and Activities
Background Checks (Updated)
We seek to hire the best talent and to promote a safe and secure environment for all members of the University community and its property. To that end, new staff hires must pass a background check prior to starting work at Stanford University.
View SU Background Check Policies
Veteran and Disability Designation in Axess
Stanford requests employees designate their veteran and disability status, even if you are not a veteran and/or do not have a disability. Login to Axess>Employee Center>Personal Information section to click the Veteran status that represents you and click Submit. Then click the Disability status that represents you and click Submit.
View Veteran and Disability Designation in Axess
2014-2019 Stanford - SEIU Local 2007 Higher Education Workers Agreement
An agreement is in place for Stanford employees represented by the SEIU Local 2007 Higher Education Workers.
View 2014-2019 Stanford - SEIU Local 2007 Higher Education Workers Agreement
Please contact Employee & Labor Relations at (650) 721-4272 or stanfordelr@stanford.edu with any questions.
