To: Department & Program Administrators
From: Margaret Fox - Manager, Accounting and Department Liaisons
Subject: FY 14/15 Fiscal Year-end Close
Date: August 6, 2015
Dear Department and Program Administrators,
We are working to complete the Hyperion budget upload for FY16. Thanks to each of you for your efforts in learning the new Budget Planning System and for all of your hard work in completing the budgets on time. We'll be sending out final budget reports shortly after we've completed the fiscal year-end close.
Finance will use the same process for year-end close as last year. We will be using the Finance Website and Repository to distribute reports, policies, and procedures.
We'll hold two year-end process review sessions:
Thursday, August 13 from 10:00-12:00 and Tuesday, August 18 from 1:30-3:30
Both will be in the Dean’s Office Conference Room. In the sessions we will review the basic close process and demonstrate how to use the Year-End Close Report developed by Finance, annotate the 154 Fund Balance Summary report and the Special Commitments report. We’ll also provide reminders on how to download from the Repository and upload to your WIP folder.
Turn-around times are always tight for everyone involved, so we hope the use of the Repository continues to be helpful. The H&S-specific calendar for departments and programs is available on the Finance web site (link below). Some key dates to keep in mind:
http://www.stanford.edu/group/fms/fingate/staff/moyrendclose/year.html
Year-end Tasks:
Below are the documents available on the Finance website that you'll need for the close process:
Please feel free to give your liaison a call if you have questions about the close process.
We greatly appreciate your efforts to return the reports and close instructions to us on time, or even early! The schedule is always challenging for a school the size of H&S.