Planning is the most important step in a lab deactivation and should start at least 4 to 6 months in advance of the move date. Planning should include the following:
- Plan research activities so that the Lab Work Termination Date (LWTD) minimizes disruption to research and allows enough time to complete all deactivation tasks. All lab procedures and research must stop by the LWTD.
- Discuss and assign responsibilities and duties. Conduct pre-deactivation meetings and workshops so that everyone understands their roles and responsibilities.
- Establish and communicate timing and schedules. Use checklists to track progress.
- Prioritize equipment moves. Prepare to transfer pieces of equipment most essential for research first.
- Consider designating “room captains” to be on hand to direct and assist the movers.
- If applicable, consider transferring surplus chemicals in good condition to colleagues in nearby labs well before the move date or submittal of a pickup request to EH&S.
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