BeWell Privacy Statement
This BeWell Privacy Statement supplements the Stanford University Online Privacy Policy, and discusses our collection and use of personal information when individuals access the BeWell website or participate in the BeWell or Healthy Living Programs and activities. We will use your personal information primarily for the purpose of helping you take action to improve your health, for the strategic planning, administration and evaluation of our programs, and for gaining an understanding of the well-being of our employee and spouse/registered domestic partner population. In addition, we may aggregate your personal information together with other data from the program, and use it for purposes of analysis, reporting, research and publication on the effectiveness of the BeWell and Healthy Living Programs and other activities.
Information Collected by BeWell
When you register for and participate in the BeWell and Healthy Living Programs, we will collect and use your personal information in the following ways:
- Information you provide:
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- Registration and Account Setup
When you use our websites to create your account during the BeWell registration process, we collect your name, gender, SUNet ID, contact information, university employee ID, date of birth, employment type, department, location, university affiliation, hire date and how you heard about BeWell programs. Spouses/registered domestic partners are asked to provide their name, contact information, username, password, gender, date of birth, and how they heard about BeWell. When registering for Healthy Living programs, all registrants will be asked for their Stanford affiliation. Stanford University employees, post-docs, and students will be asked for their SUNet ID and password. They will confirm their email address and phone number and select their Department. All other registrants will be asked to provide name, email, and preferred phone number. Participants may be asked to provide credit card information to process payments for classes or workshops. - BeWell Program
As part of the BeWell SHALA, Wellness Profile and Engagement activities, we may collect your name, university employee ID, age, contact information, gender, lifestyle behaviors, physical activity, attitudes, screening data, behavioral action plans and other health information, such as session notes if you participate in Advising or Coaching, and screening information collected by your health care provider. If you participate in BeWell Berry or Engagement activities, such as classes or workshops, including those delivered by departments outside of BeWell, you may be asked to provide your name, phone number, employee ID and email address to the department offering the class or workshop. This information, along with the program title, would then be shared with BeWell for the purposes of granting Berry or Engagement credit. You may also be asked to provide credit card information to process payments for classes or workshops. Spouses/registered domestic partners are not eligible for receiving the monetary Berry or Engagement incentive but may participate in some BeWell offerings. In that case, the same information may be collected from them. - Healthy Living Programs
In a small set of Healthy Living programs, you may need to provide personal information for the purpose of delivering the class content; session notes will be taken for individuals in multi-session coaching. Individuals in multi-session coaching will be directed to schedule their appointments using a 3rd party platform. Class instructors will receive rosters of all their participants and will be asked to keep attendance. Upon request, LeadWell class champions may receive a roster with names and emails of class participants. Participant information, such as name, employee ID, and email address, along with program title, will be shared with BeWell for the purposes of granting Berry or Engagement credit. When a class is offered by an outside vendor, participants should review the privacy policies and other terms of that vendor, which may be outside the control and management of Stanford. - Surveys
We periodically use surveys to gather additional information about you and to evaluate our offerings. The surveys may collect personal information such as age, phone number, gender, demographic variables, lifestyle behaviors, attitudes, and other health information.
- Registration and Account Setup
- Information collected from human resources databases:
For purposes of administration and management of the BeWell Program, we may access human resources information regarding University employees, including your employee ID, job type, union status, job location, gender, organization unit and department.
How We Use Your Information
We may use your personal information to administer, manage and evaluate the BeWell and Healthy Living Programs, including the following purposes:
(a) To evaluate your health results and suggest appropriate health promotion resources to you, on campus, with your medical plan, or through other providers.
(b) To allow you to access the BeWell websites and health education materials and programs.
(c) To tailor health promotion surveys and programs for you and to provide information and initiatives related to health or wellness. For these purposes, your name and email address may be sent to an outside email service to send emails and track usage statistics of these emails.
(d) To issue monetary rewards and to track program participation as part of the BeWell Employee Incentive Program. For non-monetary prizes, identifying information of eligible participants, such as name or email address, may be sent to an outside vendor.
(e) To solicit feedback about the BeWell and Healthy Living Programs, evaluate the effectiveness of behavior change and health promotion programs, and suggest and plan future health programming and benefits design at Stanford.
(f) To gain an understanding of the health and well-being of the Stanford population as a whole, as well as subgroups, and to understand the factors that impact well-being.
(g) To apply for funding that will help promote health.
As part of our quality control process, your data will be checked for accuracy and corrected when necessary. Authentication and tracking logs will be used to produce usage statistics and identify potential website improvements. This information does not contain any personally identifiable information.
How We Protect Your Personal Information
BeWell is committed to protecting the security of your personal information. We maintain safeguards to protect the security, integrity, and privacy of your data. For more information, refer to the central Stanford Online Privacy Policy.
The BeWell website contains links to programs and websites outside Stanford. When following a link to an external website, the terms of that website’s privacy policy and terms of use will govern use of your personal information.
Knowing Your Choices
Your choice to use the BeWell website and participate in BeWell activities is completely voluntary. But if you choose not to use the BeWell website, you will be unable to participate in the BeWell Program.
Reviewing and Updating Your Personal Information
You may access, and in some cases, edit or delete your user profile information and SHALA responses through the BeWell website. You may also request a correction to your data, request removal of records from our database or submit any questions or concerns to the BeWell team using the procedure under “Contacting Us.” Please do not include any sensitive personal information in an email or voicemail message.
Changes to This Privacy Statement
We may update this Privacy Statement periodically to reflect any material changes in our programs and practices. These changes will become effective when posted to our website at bewell.stanford.edu, as of the effective date listed below. Our use of personal information is subject to the version of the Privacy Policy in effect at the time such information is used.
Contacting Us
If you would like to send us a request, or if you have any other questions or concerns regarding this Privacy Statement, you may contact us by e-mail at bewell@stanford.edu or call us at 650-721-2984.
Effective Date
This policy is effective as of 12/10/2020.