Student Forms and Processes

This page is designed to help you navigate the University’s forms, petitions, and request processes. You can filter the list by career and/or function. For more information about the Student eForms Portal, please see the eForms help page.

Questions about forms or procedures? Please submit a Support Request or contact the Student Services Center.

13th Quarter Petition - UG	Deadline:Preliminary Study List Deadline of the effective quarter Open:When enrollment opens for the effective quarter More info:Students must check their eligibility before submitting the form: 13th Quarter Where:eForm in Axess eForms portal Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
Application for Auditor, or Permit to Attend - Nonmatriculated	Deadline:Final Study List Deadline of the effective quarter. Not valid after this date. Not available for Summer quarters More info: Not for use by matriculated students. Use this form to apply for an auditor status (for those affiliated with Stanford only; no fee) or Permit to Attend Status (see Tuition and Fees for current year charges) in order to audit courses. Consult the Stanford Bulletin for applicable policies. See also Cardinal at Work Obtain the approval(s) of the instructor(s) of the courses and submit the completed and signed form to the email address at the top of the PDF Where:Downloadable PDF Processing:2 business days
Application for Candidacy for Degree of Engineer	Deadline:Must be submitted by candidates for Engineer degree by the end of the second quarter in the program (fourth quarter for Honors Cooperative students) Where:Downloadable PDF (submit this form to your department)
Application for Candidacy for Doctoral Degree	Deadline:Students are expected to be admitted for candidacy by the end of the second year of doctoral study Where:Downloadable PDF (submit this form to your department)
Application for Extension of Candidacy or Master's Program	More info:If your candidacy or master's program has expired, this form should be completed and submitted to your department for approval Where:Downloadable PDF (submit this form to your department)
Application to Graduate & Withdraw Application to Graduate	Deadline:Application to Graduate Deadline of the degree conferral quarter / Late Application to Graduate Deadline of the degree conferral quarter Open:After the Application to Graduate Deadline of the quarter prior to the degree conferral quarter More info:Registrar's Graduation website (additional graduation-related subpages are indexed in the sidebar menu). See also Stanford Bulletin Where:Submit via Axess Processing:Degree conferral status posts on the conferral date Related help tickets: For technical difficulties: Troubleshoot Issues with Applying to Graduate If you were unable to withdraw your application to graduate by the Late Application to Graduate Deadline, submit the Emergency Request to Withdraw an Application to Graduate If you have missed the late application to graduate deadline, please contact your department’s student services officer or the Student Services Center for assistance
Change of Adviser or Reading Committee Member	More info:If changes are made in your reading committee, this form must be submitted to your department and approved by the chair Where:Downloadable PDF (submit this form to your department)
Commencement Walkthrough Petition	Deadline:Spring Late Application to Graduate Deadline More info:Walkthrough Used to request permission to march in Spring Commencement without graduating Spring Quarter. Where:Downloadable PDF (submit this form to your department)
Coterm Application	Deadline:Application deadlines vary by department, but completed and approved application must be submitted to the Registrar's Office no later than last week of classes in quarter prior to matriculation. More info:Applying to Coterm Where:Submit online
Coterminal Course Transfer Form	Deadline:Late application to graduate deadline in the final undergraduate quarter More info:Coterm Course Transfer Form Where:eForm in Axess eForms portal Processing:2-4 weeks
Course Enrollment Request	Deadline:Final Study List Deadline of the effective quarter. Not valid after this date Open:When enrollment opens for the effective quarter More info:Used rarely and only in instances of Axess technical error. May not be used to petition exceptions after the deadline Where:PDF in Axess eForms portal Processing:3-5 business days
Course Enrollment Request - Nonmatriculated GR	Deadline:Final Study List Deadline of the effective quarter. Not valid after this date More info:If you are an admitted nonmatriculated student, obtain the approval(s) of the instructor(s) of the courses and submit the completed and signed form to the email address at the top of the PDF Where:Downloadable PDF, not available in eForms Portal Processing:3-5 business days
Declaration or Change to a Field of Study for Graduate Students (Subplan change)	Deadline:Final Study List Deadline of degree conferral quarter Where:eForm in Axess eForms portal Processing:1-2 weeks
Diplomas	Please see Registrar's Diploma website (additional diploma-related subpages are indexed in the sidebar menu)
Doctoral Dissertation Agreement Form	More info:Please see Registrar's Dissertation and Thesis Submission website. This form is only for doctoral students who choose to submit their dissertation via the paper process. This form authorizes online publication of your doctoral dissertation and the separate abstract through ProQuest Where:Downloadable PDF
Doctoral Dissertation Reading Committee Form	More info:Submitted by the student to initiate the department appointment of a Doctoral Dissertation Reading Committee Where:Downloadable PDF (submit this form to your department)
Early Return from Leave of Absence	Deadline: Final Study List Deadline of the effective quarter Open: Two weeks before Axess opens for enrollment for the effective quarter. More info: Students currently on an approved Leave of Absence (LOA) should use the eForms listed below to request to return for classes earlier than stated in their original LOA submission. Processing: 1-2 weeks Where: eForm in Axess eForms portal -Undergraduate Early Return from Leave of Absence -Graduate Early Return from Leave of Absence -Coterminal Early Return from Leave of Absence (only when both UG and GR careers are still active) Graduate students whose LOA status has expired must submit the Reinstatement in Graduate Study Application to Graduate Admissions Office. See also: -Stanford Bulletin -GAP Leaves of Absence Undergraduate students whose LOA status has expired must submit the Request to Return and Register in Undergraduate Study to Academic Advising
Enrollment & Degree Certifications/Verifications	Please see Registrar's Certifications & Verifications website (additional certification/verification-related subpages are indexed in the sidebar menu)
Enrollment Change Petition - GR	Deadline:Current quarter petitions should be submitted by the last day of the effective quarter. Prior-quarter submissions are allowed but less likely to be approved More info: Current-quarter enrollment changes considered are: late adds, changes to variable units, drops, withdrawals, and grading basis changes Prior-quarter requests are limited to: late adds, changes to variable units, withdrawals, and extensions of "Incomplete" ("I") grades Where:eForm in Axess eForms portal Processing:2 weeks
Enrollment Petitions - Coterm	Please note: For enrollment petitions, Coterm students should use the petition protocol applicable to the course: Use the Undergraduate process (via Academic Advising) if the course is on the Undergraduate transcript; use the Graduate process if the course is on the Graduate transcript
Exchange Program at Stanford for UC Berkeley or UC San Francisco Students - GR	Deadline:At least four weeks before requested exchange quarter More info:For UC Berkeley or UC San Francisco graduate students who wish to enroll in Stanford courses. Please note: due to the pandemic, Exchange-In programs are not available for Spring quarter 2021 Where:Downloadable PDF Processing:1 week
Exchange Program at Stanford for UC Santa Cruz Students - GR	Deadline:At least four weeks before requested exchange quarter More info:For UC Santa Cruz graduate students who wish to enroll in Stanford courses. Where:Downloadable PDF Processing:1 week
Exchange Program at UC Berkeley Application for Stanford Students - GR	Deadline:1 month prior to the start of the exchange quarter More info:For Stanford graduate students. See Registrar's Exchange-Out website Where:PDF in Axess eForms portal Processing:2-4 weeks
Exchange Program at UCSF Application for Stanford Students - GR	Deadline:1 month prior to the start of the exchange quarter More info:For Stanford graduate students. See Registrar's Exchange-Out website Where:PDF in Axess eForms portal Processing:2-4 weeks
Graduate Program Authorization Petition ("Grad Auth")	Deadline:The submission portal closes after the last day of classes each quarter. The petition must be submitted prior to degree conferral Open:After the student enrolls in classes--but prior to the last day of classes each quarter, the Grad Auth may be submitted for the current term or for an upcoming future term (activation for a future quarter typically occurs 10 days before Axess opens for enrollment for that quarter) More info:See Graduate Changes of Degree Programs and Graduate Program Authorization Petition Where:Submit via Axess
Graduate Residency Transfer Credit Application	Deadline:Final Study List Deadline of degree conferral quarter More info:Graduate Residency Transfer Credit or the Stanford Bulletin Transfer Work page Where:eForm in Axess eForms portal Processing:2-4 weeks. Exception: during Spring Quarter, processing is paused on applications from students who are not planning to go to a TGR or Graduation Quarter status in that quarter
Graduation Quarter Petition	Deadline:Preliminary Study List Deadline of effective quarter Open:When enrollment opens for the effective quarter More info: Grad students: Registrar's website Undergrad students: Registrar's website Coterm students: Registrar's website Where:eForm in Axess eForms portal Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
H-1B Certification Letter Request	More info:Available only to students conferring a degree in Winter Quarter. Please see Registrar's H-1B Degree Certification Letter page Where:Submit via specialized help ticket; available only during submission window for Winter Quarter Processing:Letters will be issued once all requirements are met upon the Grades Due deadline for the quarter
IvyPlus Exchange Program Application - GR	Deadline:At least two months before the enrollment date at the host institution More info:Stanford doctoral students who wish to participate in the the IvyPlus Exchange Program with other IvyPlus schools should submit this completed application to your department who should then submit the approved form to Graduate Admissions Where:Downloadable PDF Processing:2-4 weeks
Joint Degree Student Checklist	More info:Students use the Joint Degree Program Student Checklist as guide to plan a joint degree program. The form is for student use, and does not need to be submitted to the University. Where:Downloadable PDF
Last Units Out of Residence - UG	Deadlines:Preliminary Study List Deadline of degree conferral quarter Open:When enrollment opens for the degree conferral quarter More info:Registrar's website Where:eForm in Axess eForms portal Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
Late Study List Add Petition - GR	Deadline:Last day of class for the effective quarter More info:Use to petition for reinstatement and enrollment if you were discontinued this quarter due to nonenrollment. Students who were discontinued in a previous term must submit the Reinstatement in Graduate Study Application to the Graduate Admissions Office. Where:eForm via https://eforms.stanford.edu/ (note: not the standard path to the Axess eForms portal) Processing:3-5 business days
Leave of Absence	Deadline:Term Withdrawal Deadline of effective quarter Open:When enrollment opens for the effective quarter More info:Registrar's Leave of Absence website (additional leave-related subpages are indexed in the sidebar menu) Where:eForm in Axess eForms portal Processing:Requests submitted by the Preliminary Study List Deadline are expected to be processed by the Final Study List Deadline of the effective quarter
Leave of Absence For Discontinued Students	Deadline: Last day of class for the effective quarter More info: Use to petition for reinstatement and Leave of Absence if you were discontinued this quarter due to nonenrollment. Students who were discontinued in a previous term must instead follow the applicable reinstatement process (Reinstatement in Graduate Study Application and/or Request to Return and Register for Undergraduate Students) Where: eForm via https://eforms.stanford.edu/ (note: not the standard path to the Axess eForms portal) Processing: 3-5 business days
Major, Minor, Honors, or Degree Program Change or Declaration - UG	Deadline:Due prior to applying to graduate More info:Registrar's website Where:Submit directly via Axess. Note: If you have already applied to graduate, you will need to submit your request via the help ticket Request Emergency Change to Plan
Major-Minor and Multiple Major Course Approval Form - UG	Deadline:Final Study List Deadline of the quarter in which the student intends to graduate More info: If there are changes to your courses or plans after you initially submit this form, you will need to submit a new form prior to conferring your degree Where:eForm in Axess eForms portal Processing:2 weeks
Multiple Career (Dual and Joint Degree) Enrollment Change Form	Deadline:Final Study List Deadline of effective quarter Open:Only available during the open enrollment period for the effective quarter More info:Use when Axess will not permit dropping below 3 units in one career even if the student remains at full-time status across both degrees. Starting in Autumn 2020, SimpleEnroll allows coterminal students to drop to 0 units in one of their careers if they meet the minimum enrollment in their other career Where:eForm in Axess eForms portal Processing:3-5 business days
Part-time Enrollment Petition for Graduate Students	Deadline:Preliminary Study List Deadline of effective quarter Open:When enrollment opens for the effective quarter More info:Registrar's website Where:eForm in Axess eForms portal Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
Part-time Enrollment Petition for Graduate Students - OAE Accommodation	Deadline:Preliminary Study List Deadline of effective quarter Open:When enrollment opens for the effective quarter More info:Registrar's website Where:eForm in Axess eForms portal Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
Permanent Withdrawal from a Degree Program Request	Deadline:Submit after last day of attendance More info: Undergraduates: University Bulletin Coterms: University Bulletin Graduate students: GAP Program Discontinuation and Reinstatement & University Bulletin Where:PDF in Axess eForms portal Processing:2-3 weeks
Permit to Attend for Services Only (PSO) - UG	Deadline:Preliminary Study List Deadline of effective quarter Open:When enrollment opens for the effective quarter More info:Registrar's website Where:eForm in Axess eForms portal Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
Personal Information Updates and Privacy	Please see our SAS website for details
Petition for Non-Academic Council Doctoral Committee Members	More info:This petition is to be submitted to the department to request approval for doctoral dissertation reading committee and/or University oral examination committee members who are not members of the Stanford Academic Council Where:Downloadable PDF (submit this form to your department)
Ph.D. Minor Application	Deadline:Final Study List Deadline of degree conferral quarter More info:Stanford Bulletin Where:eForm in Axess eForms portal Processing:3 weeks
Program Proposal for a Master's Degree	More info:Proposal form for M.A., M.F.A., M.A.T., or M.S. students Where:Downloadable PDF (submit this form to your department)
Reading Committee Page Sign Off	Deadline:To accommodate processing times, we recommend that students submit this form at least 48 hours prior to the Dissertation Deadline of the effective quarter Open:Closes after the Dissertation Deadline. Reopens the first day of classes of the subsequent quarter More info:Registrar's Dissertation and Thesis website. This form is a prerequisite for dissertation submission and requires processing time Where:eForm in Axess eForms portal Processing:2 business days
Reduced Course Load (OAE Accommodation) - UG	Deadline: Course withdrawal deadline of effective quarter Where: Please see the Academic Advising Requests for Exceptions to Academic Policy page for details
Reinstatement in Graduate Study Application	Deadline:Preliminary Study List Deadline of the quarter of requested re-enrollment More info:If you are an admitted graduate student who has not maintained continuous registration (and has not been on an approved leave of absence), you must apply for reinstatement. After completing this form, submit it to your department for approval and they will submit it to Graduate Admissions. If approved for reinstatement, you will be billed for the reinstatement fee. Coterms: please see Registrar's website Where:Downloadable PDF Processing:1-2 weeks
Request for Exception to Change Course Enrollment - UG	Deadline: Deadline depends on type of exception requested More info: Use to request second repeat, late add, late section change, late change of unit total, late study list, or late withdraw Where: PDF available from the Academic Advising Requests for Exceptions to Academic Policy page
Request for Exception to Exceed Maximum Units - UG	Deadline: Final Study List Deadline of effective quarter Where: PDF available from the Academic Advising Requests for Exceptions to Academic Policy page
Request to Return and Register in Undergraduate Study	Undergraduate petitions related to academic standing and policies are administered by the Office of the Vice Provost for Undergraduate Education (VPUE). Please see the Academic Advising Requests for Exceptions to Academic Policy page, as well as the Returning to Stanford page. Coterms whose student status has been discontinued, and who have not conferred their undergraduate degree, will need to complete both the undergraduate and graduate processes for reinstatement.
Second Repeat Petition - GR	Deadline:Second repeat petitions need to be submitted by the Final Study List Deadline of effective quarter Open: eForm is open but submissions should adhere to above deadlines More info:Second repeats (third enrollments in nonrepeatable courses) will still adhere to the Repeat Policy. Where: eForm in Axess eForms portal Processing:2 weeks
Section Change Petition for Graduate Students	Deadline:Submissions for quarters over three years past will not be reviewed More info: This is a petition form that should be used after the Final Study List deadline and include a personal statement and instructor sign off. You can only change sections within the same course; this form may not be used for late unit or grading basis changes or late adds or drops of courses. Typical section changes include: change from the undergraduate section to the graduate section of a course (e.g., from a 100-catalog number to 200-catalog number of the same course) change sections of a course in which you are currently enrolled (e.g. moving from one instructor to another in an Independent Study or TGR course) Where:PDF in Axess eForms portal Processing:3-5 business days
Student-Athlete Course Enrollment Request	Deadline: Drops and unit adjustments by the Final Study List Deadline; withdrawals by the Withdrawal and Grading Basis Deadline Open: When enrollment opens for the effective quarter More info:This form should be used by student-athletes requesting a course drop, withdrawal, or unit adjustment to be enrolled below the unit minimum when system restrictions or policy prevent you from completing the action for the course(s) online via Axess. Students must discuss this change in enrollment with an AARC advisor to determine the impact on athletic eligibility prior to submitting this form. This form will only be processed following approval from the Compliance Services Office in the Department of Athletics, Physical Education and Recreation. Where: PDF in Axess eForms portal Processing: 3-5 business days
Summer Course Enrollment Form (Alternate Schedule)	Deadline:Due prior to the Final Study List Deadline or Grading Basis Deadline for your particular alternate-schedule Summer class. May not be used after the applicable deadline More info:For use only by students enrolled in alternate-schedule Summer courses who are unable to update their study lists in Axess after the standard Final Study List Deadline of the effective quarter Where:eForm in Axess eForms portal Processing:3-5 business days
Summer Registration Annulment Request (Summer 2021)	Deadlines:For full refund, before first day of classes. All else, before Final Study List deadline. No refund for annulment submitted after Final Study List deadline More info: Use to annul or cancel your summer registration. For Summer 2021: *Participants in the 8-week Summer Session (both graduate and undergraduate) will use the Summer Session withdrawal process Undergraduate students (and coterm students on undergraduate billing) enrolled in the 10-week session will NOT use the annulment eForm for Summer 2021. Instead they will use the options outlined on the 2020-2021 Enrollment Change page Graduate students (and coterm students on graduate billing) enrolled in the 10-week session will submit the "Summer Registration Annulment Request" eForm Where:* eForm in Axess eForms portal Processing: 1-2 weeks after the form is received by the Registrar's Office
TGR (Terminal Graduate Registration) Request	Deadline:Preliminary Study List Deadline of effective quarter Open:When enrollment opens for the effective quarter More info:Registrar's website. This eForm is also used to request "TGR Final Registration" Where:eForm in Axess eForms portal Processing:Expected to be processed by the Final Study List Deadline of the effective quarter
Transcripts	Please see Registrar's Transcript website (additional transcript-related subpages are indexed in the sidebar menu)
Transfer Credit Evaluation Request - UG	Deadline:Last week of classes of degree conferral quarter More info:Transfer Credit or Stanford Bulletin Transfer Work Where:eForm in Axess eForms portal Processing:4-6 weeks
Tuition Agreement for Students with Multiple Programs (TAGM)	Deadlines:After the Grad Auth is processed to add the second degree within the quarter Open:Do not submit this eForm until both programs are fully matriculated More Info:If graduate students matriculate in two programs in different schools (e.g., School of Education M.A. adding a Graduate School of Business M.B.A.), then the Tuition Agreement for Students with Multiple Programs form is required to determine the tuition amount assessed each quarter and to prevent duplicate tuition charges. Where:eForm in Axess eForms portal Processing:3-5 days
University Oral Examination Form	Deadline:Once the examiners, date, and time for your oral examination have been established, this form must be submitted to your department for approval two weeks prior to the proposed date of your examination. Where:Downloadable PDF (submit this form to your department)

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