Workgroup Integration

You can create linkages between a workgroup you administer and the following Stanford services:

• Box Group
  Creates a new Box workgroup folder using the existing Stanford workgroup name and membership.
• Google Group
  Creates a new Google Group using the existing Stanford workgroup name and membership.
• Mailing List
  Replaces mailing list membership of a mailing list you own with workgroup membership.
• PTS group in AFS
  Creates a new PTS Group using the existing Stanford workgroup name and membership.
• WIN Active Directory
  Links a workgroup to an Active Directory Authentication group to control access to services.

Once you create the linkage, any membership changes you make within your workgroup also updates in the other service's group. This means that you will only be able to change the membership of the workgroup, and not be able to directly change the membership of the other groups.

Link a workgroup to a service

1. Launch Workgroup Manager.
2. With the Administrator tab selected, click the workgroup that want to link to a service.
3. Click the Workgroup Integration tab.
   
4. Click the Link adjacent to the service you want to link to this workgroup.
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5. Enter the requested information for the service and then click Link Workgroup.
   
6. When the linkage process has completed, click close. The Workgroup Integration window now shows the workgroup linked to the service.
   
7. In the Linked to column, click the name of the workgroup to view the members and administrators of the linked service.
   

Remove a linkage between a workgroup and a service

IMPORTANT: Unlinking a workgroup from a Google Group causes the data to be permanently deleted. Unlinking a workgroup from Box results in members of the workgroup no longer being able to see the Box folder or its contents.

1. Launch Workgroup Manager.
2. With the Administrator tab selected, click the workgroup that want to unlink from a service.
3. Click the Workgroup Integration tab.
4. Click the Unlink link adjacent to the service you want to unlink from this workgroup.
5. Click Unlink Workgroup.

View workgroup integrations

​When you log into  Workgroup Manager and the Administrator tab is selected, you'll see the list of workgroups you administer. The Integrations column displays the icons for the services that are linked to a workgroup.

The meaning of each icon is listed at the top of the Workgroups list.