Appointment Forms for the Office of Postdoctoral Affairs Turnaround time for appointment review by OPA is five to seven business days. Appointments for international scholars requiring visas must be received seven days prior to Bechtel's visa deadlines.
Need
Done
Form / Description
Recommendation Form Done in PeopleSoft: "STF PostDocs" module
Visa Information For scholars on J visas: DS-2019 request submitted online; must be received at the same time as Recommendation Form. For H visa information click here.
Stipend Payments (Send backup documents to MC 8440 - Payroll, attn: Mimi Bangbor, before paying scholar in GFS.
Social Security Number is REQUIRED for ALL postdocs regardless of support type.
Copies of passport, DS-2019, I-94, and visa or resident alien "Green Card".
Complete GFS payline entry for all funding information: salary line plus info only lines for externally funded postdocs.
Form W-8BEN (if tax treaty exists).
Payroll (GFS entry required by department administrator): send all forms to mailcode MC 8440, Payroll, 3145 Porter Drive, Palo Alto, CA 94304
Social Security Number is REQUIRED for ALL postdocs regardless of support type; provide new SSN to the Office of Postdoctoral Affairs fax this form to 650.725.6106.
I-9 with attachments
Tax Data Form (W4/SU-32)
Voluntary: Hiring Incentives to Restore Employment (HIRE) Act Employee Affidavit. For postdocs who are salaried, US Citizens or Permanent Residents and how have not worked for anyone for more than 40 hours during the 60 day period prior to the postdoctoral appointment start date. (W-11 form)
Form 8233 (for payment to non-resident aliens whose country has a tax treaty with the US)
Additional Requirements to be Completed by Postdoc:
How to:
Optional: set-up direct deposit for paycheck
Patent and Copyright Agreement Form (SU-18)
Complete this form electronically in Axess. Postdocs can sign and can view the status of their agreement on their "Home" tab.