Paid Time Off
Paid Time Off
Paid time off is available so you can relax, maintain your health, and take care of yourself or your family.
Paid Time Off Overview
Learn about accruals, rollovers, prorating and payouts for each type of time off in the chart below. To review the full Administrative Guide policies, see the Policies section at the bottom of the page.
| Accrual | Rollover | Prorating | payout | |
|---|---|---|---|---|
|
Vacation |
Hours are accrued the last day of each month, after you have earned the hours for that month Accrual rates are based on length of service and exemption status |
Yes. Hours roll over from year to year, with a maximum accrual of 240 hours.* |
Prorated for part-time benefits-eligible employees | Payout upon termination |
|
Sick Time (see also the Paid Sick Time update) |
Hours are accrued the first day of each month, in case you need those hours that month Hours vary based on exemption status |
Yes. Hours roll over from year to year with no maximum limit. |
Prorated for part-time benefits-eligible employees |
No payout upon termination |
| Personal Time Off (PTO) |
Twenty four (24) hours of PTO are available at the beginning of the calendar year |
No. Unused PTO hours do not roll over from year to year. |
Prorated for newly hired and part-time benefits-eligible employees |
Any remaining unused PTO is paid in your final paycheck |
| Floating Holiday |
For full time, benefits-eligible staff, eight (8) hours are available on Jan. 1 or on the date of hire after Jan. 1 Can be used on any day or partial day within that calendar year, which is mutually agreed upon by the employee and manager/supervisor |
No. Unused floating holiday hours do not roll over to the next year. |
Prorated for part-time benefits-eligible employees |
Payout in your final paycheck only if floating holiday cannot be used prior to termination |
Winter Closure
Stanford closes all but essential operations between fall and winter quarters, called winter closure. Employees use a combination of paid time off and university holidays during that time period, and may receive up to three additional paid days off depending on their local school or unit practices. Local human resources staff communicate time and leave procedures for that two-week period.
Union Agreements
Employees represented by a union have paid time off included in the agreement between Stanford and the representing union. See Labor Relations & Collective Bargaining to view agreements.
Maximum Accruals
Effective Jan. 1, 2012, the maximum accrual rate for vacation leave is 240 hours. Employees represented by a union may have a different vacation accrual maximum and should check the terms of their agreement.
Policies
Vacation
Sick Time
- Faculty: Chapter 3 of the Faculty Handbook
- Graduate Student Hourly Employees: Administrative Guide Memo 10.2.2
- Regular Staff Employees, Regular Academic Staff (Research and Professional Librarians): Administrative Guide Memo 2.1.7
- Student Hourly Employees: Administrative Guide Memo 10.3.1
- Temporary and Casual Staff Employees: Administrative Guide Memo 2.1.22
- State of California Paid Sick Time Law (effective July 1, 2015)
Personal Time Off (PTO)
Floating Holiday
