The Welcome Center takes care of several transactional and operational items in the onboarding process, and introduces new staff hires to many of the resources and benefits available to them as a Stanford employee. Still, the hiring manager plays an important role in the successful onboarding experience for new hires.
This chart outlines the actions the Welcome Center handles and the responsibilities of the hiring managers in the onboarding process.
Note
If the new hire is NOT going through the Welcome Center, the hiring manager and local HR team is responsible for all actions below.
| Actions/Responsibilities | Welcome Center | Hiring Manager | HR Team |
|---|---|---|---|
| Send offer letter to new hire | X | X | |
| Enroll new hire in Welcome Center | X | ||
| Establish SUNet ID and Two-Step Authentication | X | ||
| Create and Print ID card |
X |
||
| Obtain Parking & Transportation Go Pass and Eco Pass | X | ||
| Complete I-9 | X | ||
| Complete StanfordYou/StanfordWho directory information | X | ||
| Sign SU-18 Patent Agreement |
X |
||
|
Enroll in required general safety training (excludes SLAC) |
X | ||
| Enroll in Admin Guide Acknowledgement training | X | ||
| Learn to use Axess timecard | X | ||
| Enroll in school, unit or department-specific training | X | X | |
| Introduce new hires to benefits offerings and remind them of enrollment deadline | X | ||
| Complete W-4 and DE-4 Form | X | ||
| Complete Direct Payroll Deposit form | X | ||
| Grant authority/access to necessary systems |
X |
||
| Enroll identified mandated reporters to Acknowledgement of Mandated Reporter Note: Information on mandatory reporter requirements distributed to all new hires during the Welcome Center |
X | ||
| Review job description, school/unit/department org chart, and local policies with new hire | X | X | |
| Help new hire enroll in the appropriate Sexual Harassment Prevention course (Non-Supervisor, Supervisor or Academic Workplace) |
X | X |
