ARCHIVED Bulletin: 2007/08 Winter Close Information (Posted December 5, 2007)

In accordance with the University 2007 Winter Close schedule, the Controller’s Office, Office of Research Administration, Procurement, and Administrative Systems/Financial Systems Support Group will be officially closed for regular business from Monday, December 24, 2007 through Wednesday, January 2, 2008. Normal business hours will resume Thursday, January 3, 2008.

On this page, specific information about:

• Payroll Hours
• Purchasing and Payment Processing (including Reimbursements)
• Cashier’s Office 2007 Deposit Deadline
• Student Financial Services
• Financial Systems Support
• Emergency Contacts

Payroll Hours

Payroll will be open through close of business on Friday, December 21. For assistance with payroll issues prior to the break, please submit a HelpSU ticket to Payroll (Category Central Office Issues and Request Type Payroll question). Payroll will be closed beginning at 5:00 p.m. Friday, December 21 and will reopen on Thursday, January 3, 2008.

Purchasing and Payment Processing (including Reimbursements)

For specific ordering and delivery instructions, visit Special Purchasing & Delivery Instructions for Winter Closure. For specific payment deadlines (including reimbursements, advances, other checks, petty cash, and invoice payments) visit Special Payment Deadlines for Winter Closure.

Cashier’s Office 2007 Deposit Deadline

All departmental deposits to be processed in calendar year 2007 must be brought to the Cashier’s Office by Noon on Friday, December 21, 2007.

Student Financial Services

Student Financial Services will be closed beginning Monday, December 24, 2007 and will resume normal business hours on Thursday, January 3, 2008. Students or authorized payers may use the online Stanford ePay to view and make payments on student accounts.

Financial Systems Support

Financial Systems Support, including the Help Desk, will be officially closed from Monday, December 24, 2007 through Wednesday, January 2, 2008. All production and infrastructure applications will continue to be available during this time, and limited staff will be available to monitor systems and to ensure that critical applications and services remain running. To report a service outage or other emergency, call 650-725-HELP (5-4357) or submit a HelpSU ticket. Emergency messages will be responded to within 24 hours, except on weekends. Other non emergency messages will be addressed beginning Thursday, January 3, 2008. For more complete information about services during the winter closing, visit IT Services Winter Closure 2007/08.

Emergency Contacts

Although officially closed, the following departments will be available to respond to emergency needs during the winter close, with the exception of weekends and official holidays.

If you have an emergency need, please leave a concise message and your call will be returned within 24 hours, except as noted above.