Resources & Job Aids: Payment Handling Methods and Processing Times

When submitting requests for invoice payments, reimbursements, advances, or other checks, payment handling methods and processing times vary and fees may apply.

On this page:

• Supplier Invoice Payments
• Reimbursements, Advances and Other Check Requests through iOU
• Will Call Check Pickup
• Questions?

Supplier Invoice Payments

Standard processing time begins when the invoice is received by Accounts Payable and ends when payment is set up according to the terms of the purchase order.

The time associated with delivery of payment (e.g. U.S. mail delivery) is not included in processing times below.

Review Quick Steps: Submit Invoices to Accounts Payable for instructions on submitting invoices and specifying handling.

Reimbursements, Advances and Other Check Requests through iOU

The processing time for iOU requests begins on the date the transaction is approved by the department (not the "Transaction Date" or "Origination Date") and ends when the payment is issued. New payee set-up requests may add an extra day to the processing time.

Review information on Avoiding Holds on Reimbursement Requests to help ensure prompt payment.

Will Call Check Pickup

If you request "Will Call" payment handling, you will receive an email notification when your check is available for pickup at the specified location.

Questions?

• Please contact the Buying and Paying Support Center (BPSC):
  • Call 650-723-BPSC (2772)
  • Email buyandpay@stanford.edu
  • Submit a HelpSU ticket