Faculty Travel
Travel resources, procedures, and policies for Stanford faculty
Meals
- Save receipts for:
- Meals of $75 or more (Department requirement may have a lower threshold)
- Meals with alcohol
- Business meals and meals purchased for others
- Per person cost guidelines:
- See Expense Guidance for Business Meals
Meals Suggested Maximum Amount Per Person
(including tax, tip and alcohol)Breakfast $12-20 Lunch $18-35 Dinner $36-80
- See Expense Guidance for Business Meals
- Alcohol guidelines:
- Limit to average cost of approximately $10 – $15 per person, per meal
- Save all receipts for meals with alcohol (even if under $75)
- Indicate amounts paid for alcohol on itemized receipts
- Tips should not exceed 20%
- Meals not allowed for one-day travel of less than 50 miles from point of origin
- Write names on the receipt of those for whom you purchase a meal
- If claiming Per Diem reimbursement for meals:
- Receipts are only required when purchasing meals for others
- Note meals provided by conference or included in hotel rates, as they will be deducted from Per Diem reimbursement
Complete Meals policy details.
