Policies and guidelines
G Suite (formerly Google Apps) is made available to the Stanford community under the terms of a contract between Stanford and Google, which must be agreed to by each Stanford user. The Terms and Conditions statement is displayed when you first log in to your Stanford G Suite account.
For Stanford business or academic data, using your Stanford Google account is preferable to using a personal Google account.
Use of Stanford's G Suite service is also subject to all policies in Stanford's Administrative Guide. See the security category for the most important policies regarding information security.
High Risk Data may not be placed in any Google app. This includes, but is not restricted to:
- Patient health information
- Export control information
- Stanford High Risk Data
- Social Security numbers
- Financial account numbers
- Driver's license numbers
- Health insurance policy ID numbers
- Credit card numbers
See the Risk Classifications guidelines for a full listing of High Risk Data.
Closing your Google account
Stanford Google accounts are available to faculty, staff, and students with full-service SUNet IDs. Your eligibility for the Google account will end when your SUNet ID account services end. Information on SUNet ID account expiration and grace periods can be found at:
Closing your SUNet ID Account: Faculty & Staff
Closing your SUNet ID Account: Students
You should download any data you wish to keep. If another member of the Stanford community will need access to your content in Google Drive, you can submit a Help ticket to have ownership transferred.
