University IT recommends these printers based on several guiding principles including total cost of ownership, compatibility, supportability, print speed, and Energy Star standards. Full printer specifications can be downloaded from manufacturer's site; prices may vary depending on the options. While this site is updated on a regular basis, prices and options on SmartMart may change without notice. All prices are approximate and include tax and free ground shipping.
See the Printer recommendation guiding principles before you choose, and discuss with your local IT support to help select an appropriate printer for your group.
If you have any questions about this page, please contact University IT. Don’t see what you need? Please contact your local IT support.
Need help picking a printer? Use the Printer Picker below.
Printer Picker
Note: Multi-function printers are only available for Medium and Department workgroup sizes. Additionally, all recommended multi-function printers can print in B&W and Color.
Small Workgroup B&W (up to 5 users)
HP LaserJet Pro M402dn
- Speed (pages/minute): 40 ppm B&W
- Recommended duty cycle (pages per month): up to 4,000 pages
- Resolution: 1200 x 1200 dpi
- Maximum paper size: 8.5 x 14 in. (Legal)
- Standard paper capacity: 250 sheets
- Maximum paper capacity with optional tray(s): 800 sheets
- Duplex: Yes
- Connectivity: USB 2.0 and Ethernet
Approximate printer price with tax: $235
Approximate black toner cost with tax (9,000 pages yield): $186
Download printer specifications (PDF) here.Medium Workgroup B&W Printer (up to 15 users)
HP LaserJet Enterprise M605dn
- Speed (pages/minute): 58 ppm B&W
- Recommended duty cycle (pages per month): up to 16,000 pages
- Resolution: 1200 x 1200 dpi
- Maximum paper size: 8.5 x 14 in. (Legal)
- Standard paper capacity: 600 sheets
- Maximum paper capacity with optional tray(s): 3,600 sheets
- Duplex: Yes
- Connectivity: USB 2.0 and Ethernet
Approximate price with tax: $779
Approximate black toner cost with tax (25,000 pages yield): $244
Download printer specifications (PDF) here.Large Workgroup B&W Printer (15+ users)
Xerox Phaser 5550DN
- Speed (pages/minute): 50 ppm B&W
- Recommended duty cycle (pages per month): 50,000 pages
- Resolution: 1200 x 1200 dpi
- Maximum paper size: 11 x 17 in. (Tabloid)
- Standard paper capacity: 1,100 sheets
- Maximum paper capacity with optional tray(s): 5,100 sheets
- Duplex: Yes
- Connectivity: USB 2.0 and Ethernet
Approximate price with tax: $2,943
Approximate black toner cost with tax B&W (35,500 pages yield): $144
Download printer specifications (PDF) here.Small Workgroup Color (up to 5 users)
Xerox Phaser 6510DN
- Speed (pages/minute): 30 ppm B&W, 30 ppm Color
- Recommended duty cycle (pages per month): up to 3,000 pages
- Resolution: 1200 x 2400 dpi
- Maximum paper size: 8.5 x 14 in. (Legal)
- Standard paper capacity: 300 sheets
- Maximum paper capacity with optional tray(s): 850 sheets
- Duplex: Yes
- Connectivity: USB 3.0 and Ethernet
Approximate printer price with tax: $302
Approximate black toner cost with tax (5,500 pages yield): $132
Approximate Cyan, Magenta or Yellow toner cost with tax (4,300 pages yield): $176 each
Download printer specifications (PDF) here.Medium Workgroup Color Printer (up to 15 users)
HP Color LaserJet Enterprise M652dn
- Speed (pages/minute): 50 ppm B&W, 50 ppm Color
- Recommended duty cycle (pages per month): up to 14,000 pages
- Resolution: 1200 x 1200 dpi
- Maximum paper size: 8.5 x 14 in. (Legal)
- Standard paper capacity: 650 sheets
- Maximum paper capacity with optional tray(s): 2,600 sheets
- Duplex: Yes
- Connectivity: USB 2.0 and Ethernet
Approximate price with tax: $1,321
Approximate black toner cost with tax B&W (27,000 pages yield): $311
Approximate Cyan, Magenta or Yellow toner cost with tax (22,000 pages yield): $438 each
Download printer specifications (PDF) here.Large Workgroup Color Printer (15+ users)
Xerox Phaser 7500DT
- Speed (pages/minute): 35 ppm B&W, 35 ppm Color
- Recommended duty cycle (pages per month): up to 20,000 pages
- Resolution: 1200 x 1200 dpi
- Maximum paper size: 11 x 17 in. (Tabloid)
- Standard paper capacity: 1,100 sheets
- Maximum paper capacity with optional tray(s): 2,100 sheets
- Duplex: Yes
- Connectivity: USB 2.0 and Ethernet
Approximate price with tax: $3,640
Approximate black toner cost with tax B&W (19,800 pages yield): $356
Approximate Cyan, Magenta or Yellow toner cost with tax (17,800 pages yield): $514 each
Download printer specifications (PDF) here.Small/Medium Workgroup Multi-Function Color Printer (up to 15 users)
Xerox WorkCentre 6515DN
- Speed (pages/minute): 30 ppm B&W, 30 ppm Color
- Recommended duty cycle (pages per month): up to 3,000 pages
- Resolution: 1200 x 2400 dpi
- Maximum paper size: 8.5 x 14 in. (Legal)
- Standard paper capacity: 300 sheets
- Maximum paper capacity with optional tray(s): 800 sheets
- Duplex: Yes
- Connectivity: USB 3.0 and Ethernet
- Features: Print, copy, scan, fax, email
Approximate price with tax: $540
Approximate black toner cost with tax B&W (5,500 pages yield): $132
Approximate Cyan, Magenta or Yellow toner cost with tax (4,300 pages yield): $ 176 each
Download printer specifications (PDF) here.Department Multi-Function Color Printer (30+ users)
Xerox WorkCentre 7545
- Speed (pages/minute): 45 ppm B&W, 45 ppm Color
- Recommended duty cycle (pages per month): up to 200,000 pages
- Resolution: 1200 x 2400 dpi
- Maximum paper size: 12.6 x 19 in.
- Standard paper capacity: 620 sheets
- Maximum paper capacity with optional tray(s): 2,080 sheets
- Duplex: Yes
- Connectivity: Ethernet
- Features: Print, copy, scan, fax, email
Approximate price with tax: $7,956
Approximate black toner cost with tax B&W (26,000 pages yield): $182
Approximate Cyan, Magenta or Yellow toner cost with tax (15,000 pages yield): $192 each
Download printer specifications (PDF) here.